What are the responsibilities and job description for the Academic Programs Coordinator position at Virginia Tech?
Job Description
The Academic Programs Coordinator in Biological Systems Engineering assists the Undergraduate Program Director and Graduate Program Director in administering undergraduate and graduate teaching programs.
Duties include providing support for all teaching related activities, such as orientation and registration; providing academic information and referrals to students; processing graduate student applications; maintaining student files. Serves as liaison between the department and the Registrar's Office, Graduate School, CALS and COE Academic Deans' Offices, and CALS and COE Associate Deans for Graduate Studies Offices. Facilitates assessment of undergraduate and graduate programs. Serves as departmental contact for international students, maintaining a relationship with VT Global Strategic Services (GSS), as well as the Cranwell International Center, staying up to date on relative regulations and procedures. Works with the Assistant Director of Business Operations to initiate and maintain graduate assistantship contracts.
Required Qualifications
Experience working with undergraduate and/or graduate students; Computer software skills, including word processing and spreadsheet; Strong communication and interpersonal skills; Demonstrated ability to work well as a team member while working independently, maintain confidentiality, and manage multiple tasks.
Preferred Qualifications
Broad knowledge of university policies and procedures, particularly related to registration, class scheduling, degree and graduation requirements; Advanced computer skills, particularly related to data management software; Ability to use and interpret the BANNER family of administrative systems.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
44,000-50,000
Hours per week
40
Review Date
05/10/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Ryan Senger at senger@vt.edu during regular business hours at least 10 business days prior to the event.
The Academic Programs Coordinator in Biological Systems Engineering assists the Undergraduate Program Director and Graduate Program Director in administering undergraduate and graduate teaching programs.
Duties include providing support for all teaching related activities, such as orientation and registration; providing academic information and referrals to students; processing graduate student applications; maintaining student files. Serves as liaison between the department and the Registrar's Office, Graduate School, CALS and COE Academic Deans' Offices, and CALS and COE Associate Deans for Graduate Studies Offices. Facilitates assessment of undergraduate and graduate programs. Serves as departmental contact for international students, maintaining a relationship with VT Global Strategic Services (GSS), as well as the Cranwell International Center, staying up to date on relative regulations and procedures. Works with the Assistant Director of Business Operations to initiate and maintain graduate assistantship contracts.
Required Qualifications
Experience working with undergraduate and/or graduate students; Computer software skills, including word processing and spreadsheet; Strong communication and interpersonal skills; Demonstrated ability to work well as a team member while working independently, maintain confidentiality, and manage multiple tasks.
Preferred Qualifications
Broad knowledge of university policies and procedures, particularly related to registration, class scheduling, degree and graduation requirements; Advanced computer skills, particularly related to data management software; Ability to use and interpret the BANNER family of administrative systems.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
44,000-50,000
Hours per week
40
Review Date
05/10/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Ryan Senger at senger@vt.edu during regular business hours at least 10 business days prior to the event.