What are the responsibilities and job description for the Financial Service Specialist position at Virginia Military Institute?
Title: Financial Service Specialist
State Role Title: Financial Services Spec I
Hiring Range: Based on qualifications & experience
Pay Band: 4
Agency: Virginia Military Institute
Location: VMI HUMAN RESOURCES OFFICE
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
- Annual budget formulation/submission and execution;
- Execution of the budget will include processing of requisition requests, reconciling disbursements, preparation of interdepartmental billing (as required), justification for budget transfers, procurement & contracts, ensuring compliance with state/local regulations, complying with eVA & SWaM regulations, monthly reconciliation.
- Preparing/submitting annual audit and reports within specified guidelines;
- Develop/execute the budgets for the four to six annual conferences, cadet programs, and faculty training in support of VMI agencies and departments;
- Provide primary Travel Support for CLE staff and others as directed;
- Serve as primary liaison with Parkhurst in support of CLE Conferences and programs;
- Primary liaison with the Procurement Office in support of all procurement needs;
- Provide liaison to the Treasurer for CLE staff regarding payroll;
- Perform other duties that may be directed in support of the CLE mission.
Minimum Qualifications
- College-level coursework or related experience in finance, business management or related fields
- Exceptional interpersonal abilities with strong team orientation and communication skills
- Should be a self-starter, is flexible, and has a positive, can-do attitude
- Advanced/Expert knowledge of Excel/Strong knowledge of Other Microsoft Office Suites
- Excellent written and oral communication skills
- Ability to work collaboratively with internal and external constituencies to include students, faculty, staff, and vendors
- Exceptional problem solving skills with the ability to thrive in a fast-paced and changing environment
- Ability to communicate both written and orally at multiple levels of management in a complex organization
- Ability to collaborate with other departments to achieve positive results
- Excellent time management and organizational ability
- Ability to multitask and meet constant deadlines
Additional Considerations
- Experience in Federal/State government and/or fund accounting
- Knowledge of Federal/State regulations and application to daily operations
- Strategic thinking
- Great presentation skills
- Ability to influence and persuade
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Please include a cover letter, resume, and the names and telephone numbers of three professional references.
Contact Information
Name: Tamara Wade
Phone: 540-464-7322
Email: hroffice@vmi.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer