What are the responsibilities and job description for the Finance Coordinator position at Virginia Family Services?
Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Coordinator to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.
Key Responsibilities:
Financial & Administrative Duties
- Manage Accounts Payable and ensure timely processing of invoices and payments
- Perform accounting transaction coding and maintain accurate financial records in QuickBooks
- Maintain and reconcile company petty cash
- Organize, track, and log all incoming bills and financial documentation
- Assist with maintaining liability insurance documentation and renewals
Operational & Compliance Oversight
- Monitor and track lease agreements and key contract deadlines
- Maintain and renew business licenses and required documentation
- Support compliance with internal policies and regulatory requirements
Facilities & Asset Management
- Oversee maintenance coordination for offices and recovery homes
- Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation
Systems & Reporting
- Utilize QuickBooks Online for financial tracking and reporting
- Support payroll and HR functions using ADP
- Maintain organized digital and physical filing systems using Microsoft Office Suite
Qualifications
- Minimum 2–3 years of experience in accounting, office management, or operations
- Strong working knowledge of:
- QuickBooks Online
- ADP (Workforce Now or similar)
- Microsoft Office Suite (Excel, Word, Outlook)
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
Requirements
- Must successfully pass a credit check
- Must pass a background check
- Reliable transportation preferred
Preferred Experience
- Experience in healthcare, behavioral health, or nonprofit settings
- Familiarity with lease management and vendor coordination
- QuickBooks Online Software and Accounting Principals