Hourly Fiscal Tech

Advertising Summary: This position is part of the DSA finance team and provides finance-related customer service and operational support to the Division of Student Affairs (DSA). The hourly fiscal technician reports to the senior budget analyst and is responsible for data entry related to financial transactions, purchasing, and receiving. The role understands and applies university policies to administrative and financial transactions, ensuring compliance with university and DSA standards. This position also supports multiple financial specialists and analysts in managing budgets by updating daily transactional details.
All responsibilities support the Associate Vice President for Finance and Innovation in goal-focused, data-driven budget management. This position is remote, but it occasionally requires the ability to work on campus with two hours' notice.

Unit: Student Affairs (Vice Provost) MBU

Department: DSA Shared Services

Department Summary: Our team ensures the proper and efficient financial stewardship of university resources in support of VCU students and the mission and vision of the Division of Student Affairs (DSA) and its departments.

Duties & Responsibilities:

Position will have limited hours May through August

This position is part of the DSA finance team and provides finance-related customer service and operational support to the Division of Student Affairs (DSA). The hourly fiscal technician reports to the senior budget analyst and is responsible for data entry related to financial transactions, purchasing, and receiving. The role understands and applies university policies to administrative and financial transactions, ensuring compliance with university and DSA standards. This position also supports multiple financial specialists and analysts in managing budgets by updating daily transactional details.

All responsibilities support the Associate Vice President for Finance and Innovation in goal-focused, data-driven budget management. This position is remote, but it occasionally requires the ability to work on campus with two hours' notice.

General Duties:

• Utilize RealSource, Banner, ChromeRiver, and other university systems to perform transaction processing, including but not limited to electronic purchase requisitions, journal vouchers, Pcard transactions, travel pre-authorizations, and travel reimbursements.

• Reconcile purchase card payments and purchase orders under 10k according to university and Division of Student Affairs policies.

• Update Smartsheet with RealSource and PCard transactions.

• Process student stipends and reimbursements using RealSource, Candex, and Chrome River

• Demonstrate excellent customer service in interactions with students, co-workers, vendors, division and university staff.

• Attend monthly DSA Finance Team meetings.

• Assist with other tasks as needed.

Qualifications:

Minimum Qualifications

Minimum qualifications:

• Enrollment in a current Bachelor’s degree program or relevant professional experience

• 1-3 years of experience in a position with fiscal responsibility

• Experience in customer service

• A detail-oriented individual who can work independently and be flexible in a fast-paced environment

• Excellent attention to detail and ability to accurately execute financial transactions and review data

• Demonstrated ability to problem-solve using sound judgment and professional discretion independently

• Excellent written and verbal communication skills are required. Must effectively communicate with various individuals at varying administrative levels within the university.

• Ability to respond to requests with a professional and positive demeanor; the desire to create a positive and enthusiastic environment within DSA

• Ability to maintain confidentiality related to sensitive data and discussions

• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

Preferred Qualifications:

• Bachelor’s degree

• Demonstrated experience in Microsoft Office applications, Smartsheet, and Google Suite applications

• Demonstrated experience with Banner Finance and HR

• Demonstrated experience with RealSource and purchase card systems

• Experience with accounts payable, corporate purchasing cards, and travel reimbursements.

Salary Range: $18.80-$21.00

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 20-35

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

Contact Information:
Contact Name: Anne Brown
Contact Email: azielinski@vcu.edu