What are the responsibilities and job description for the Senior Real Estate Planning Project Manager position at Virginia Commonwealth University Health Systems?
Essential Job Statements
Strategic Planning & Development
Collaborate with real estate team and senior leadership to align real estate strategies with healthcare delivery goals.
Conduct feasibility studies, site selection, schematic design, design development, construction document/administrationand space utilization analysis.
Participate in the development of facility master plans as required
Project Management
Lead capital projects from concept through completion, including renovations, expansions, and new construction.
Lead the development of the request for bids and/or request for proposal scope of projects in coordination with supply chain
Oversee project scope, budget, timeline, and quality standards.
Establish clear expectations of other team members by documenting roles and responsibilities timelines, standards for quality, and measures of success.
Interface with senior management on all aspects of construction planning when required.
Select and negotiate with supply chain and legal appropriate contracts for architectural and engineering services
Manage project scope, budget, timeline, and quality standards.
Leads design meetings with architects, engineers, contractors, and internal stakeholders
Coordinate completed design projects for handoff to construction teams
Manage project to ensure the scope is within the parameters established to meet budget and timeline
Document information for design meetings and information/communication records for the real estate portfolio.
Ensure smooth handoff of complete designs to construction teams.
Regulatory Compliance & Risk Management
Ensure all projects comply with healthcare regulations (e.g., Joint Commission, OSHA, ADA, CMS, FGI,).
Oversee environmental and safety risk assessments.
Ensure all processes and policies are followed to include significant transaction processes required by the Board of Directors.
Identify potential issues and implement mitigation strategies to keep projects on track.
Financial Oversight
Prepare and manager project budget and forecasts.
Create workday and strata documents to support the project
Evaluate cost-saving opportunities and return on investment.
Develop SBAR for justification of project overruns
Maintain accurate schedules and forecasts in e-Builder and Smartsheet.
Stakeholder Communication
Serve as the liaison between clinical departments, administration, and external vendors.
Provide regular updates to executive leadership and board members.
Patient Population: N/A
Employment Qualifications
Required Education:Bachelor's degree in Project Management, Facilities Management, Engineering, Architecture, or a related field.
Preferred Education:A Master's degree in Project Management, Facilities Management, Engineering, Architecture, or a related field.
Licensing/ Certification
Licensure/Certification Required:PMP certification, Lean, Six Sigma Green Belt or Black Belt certification
Licensure/Certification Preferred:N/A
Minimum Qualifications
Years and Type of Required Experience: Years and Type of Required Experience: 8 years of experience in facility management, construction, or project management on health care projects.
Other Knowledge, Skills and Abilities Required:Proficiency in standard Microsoft desktop software including MS Projects, AutoCAD or Revit, e-Builder. Strong organizational, communication, and leadership skills.Deep understanding of healthcare facility requirements, including infection control, patient flow, and medical equipment integration. Strong leadership and interpersonal skills to manage diverse teams and communicate with senior stakeholders.
Other Knowledge, Skills and Abilities Preferred: Ability to juggle multiple goals and deadlines in the context of the big picture. Ability to build a strong network and relationships at executive levels with technology and solutions, customers and vendor groups. Excellent written, interpersonal and oral communication skills. Proven analytical and problem-solving abilities.
Combination of education and experience in lieu of a degree.
Working Conditions: Periods of high stress and fluctuating workloads may occur. Required to car travel to off-site locations, occasionally in adverse weather conditions.Required to car travel to off-site locations, occasionally in adverse weather conditions.May have periods of constant interruptions. Prolonged periods of working alone.
Physical Requirements
Physical Demands: Stoop, Kneel, Squat
Work Position: Sitting, Walking, Standing
Additional Physical Requirements/ Hazards
Physical Requirements
Hazards: Exposure to dust/fumes
Mental/Sensory -Emotional
Mental/Sensory: Strong Recall, Reasoning, Problem Solving, Hearing, Speak Clearly, Write Legibly, Reading, Logical Thinking
Emotional: Fast pace environment, Able to Handle Multiple Priorities, Frequent and Intense Customer Interactions, Noisy Environment, Able to Adapt to Frequent Change
EEO Employer/Disabled/Protected Veteran
VCU Health System Authority (VCU Health) complies with applicable civil rights laws and does not discriminate on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, political affiliation, disabilities, marital status, veteran status, residence, financial status, or any other manner prohibited by law.