Student Activities Coordinator (HS)

General Responsibilities

Responsible for the overall co-curricular program at the school, including but not limited to athletic and non-athletic activities. Provide resources to the organizations and coordinate their activities to ensure that a well-rounded program is offered to the student body.

Essential Tasks

• Manage all supplemental positions including the distribution and collection of contracts and supervision of all coaches/adviser.
• Supervise and advise coaches. Conduct coaches' meetings to explain local and state rules and regulations.
• Prepare and certify all interscholastic eligibility and develop master eligibility list for the Virginia High School League.
• Prepare and disseminate coaches' handbooks and provide coaching orientation by sport seasons.
• Staff and manage the operation of all home activities and events. Staffing includes: support personnel, security, game officials and custodial support.
• Establish and maintain crowd control procedures for all events to ensure proper enjoyment and safety of all spectators and participants.
• Administer/implement high school graduation planning.
• Submit paperwork for athletic events including: game schedules, payment of support personnel, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory, and budgets.
• Secure transportation for all school activities and prepare necessary paperwork.
• Coordinate ground services for field preparations.
• Administer/implement preseason interscholastic meetings with athletes and parents.
• Schedule and maintain athletic physical documents/records.
• Order and maintain an inventory for uniforms, medical supplies, and equipment for all interscholastic activities.
• Serve as a director for district, region and state interscholastic activities and championships.
• Maintain correspondence with students, faculty/staff, parents and community.
• Organize and implement recognition programs and assemblies for the student body and faculty/staff.
• Maintain records and files for all organizations sanctioned by the school; conduct reviews and evaluations on a periodic basis.
• Supervise election/selection process for the Student Cooperative Association and grade level officers.
• Organize and evaluate student leadership programs. Supervise the eligibility of students for elected office.
• Serve as a liaison for the Parent and Booster groups.
• Provide in-service training for activity advisers and sponsors. Orient new teachers to the student activities program.
• Coordinate logistical aspects of planned events by school administration.
• Maintain master event calendar for school and community use.
• Coordinate student events including but not limited to: dances, fundraisers, concessions, yearbook ordering and distribution, pictures, etc.
• Assist in development of student handbook/planners.
• Assist in organizing and distributing pictures for classes, clubs, athletics, music, faculty and teacher of the year.
• Assist in the processing of all contracts between student organizations and organizations outside the school.
• Coordinate the use of school bulletin boards and show cases.
• Maintain involvement with local, state and national professional organizations.
• Coordinate school participation in approved exchange programs.
• Meet with various product vendors for fund raising opportunities or athletic equipment needs.
• Supervise requests for all club projects and fundraisers.
• Perform related work as required.
  
  

Knowledge, Skills And Abilities

Ability to serve as a liaison between various athletic and academic teams, clubs, the community, parents, school system administrators, vendors, media, and other special interests groups; ability to multitask while coordinating several activities simultaneously; ability to develop and facilitate a co-curricular program that supports student achievement and the Standards of Learning; must possess strong leadership characteristics and skills; continued professional development to obtain national certifications in athletic administration.

Education And Experience

Bachelor's Degree and experience as a coach and/or adviser. A comparable amount of training and experience may be substituted for the minimum qualifications.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching. Occasional standing, climbing, and driving. Ability to lift up to 20 pounds frequently and up to 50 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Possession of a valid driver's license. Regular and reliable attendance is an essential function of this position.

How To Apply

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/27be168f-a4f1-443a-89e6-fc5cedf13d9b

Salary Range: From/To

Salary range: $72,494-$105,744

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U19

FTE 1.000

Start Date 2026-2027 School Yr

Salary range: $72,494-$105,744

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U19