HR Operations Coordinator

Overview

In this active and developing HR role, the HR Operations Coordinator performs a variety of HR administrative and technical tasks related to the lifecycle of employment.  This role is critical in performing data maintenance in Vinfen’s modern human capital management system (HCMS) and related systems.  Typical duties include assisting in employee onboarding, background checks, and personnel file set-up and maintenance.  This person engages as part of a dynamic multi-disciplinary team including benefits, employee relations, and payroll that is charged with efficiently and professionally handling employee data and HR administrative needs. 

Responsibilities

Partners with recruiters, HR Managers, and HR Operations members to seamlessly onboard new employees.  Works with vendors to process background checks.  

• Performs various employee records and information maintenance duties. This includes entering and approving data into HCMS for things such as new hires, terminations, employee status changes, and performance appraisals.  

• Uses the HCMS to generate reports, track status, and maintain the accuracy of employee information. 

• Acts as a service-oriented, welcoming, first point of contact for many employee HR-related questions. 

• Performs consistent HR operations office administrative tasks such as file maintenance, assistance with mailings, responding to emails and telephone calls. 

• Perform other duties, as assigned. 

About Vinfen

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

Our comprehensive and generous benefits package includes:

• A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
• First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)
• Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Generous paid time off (Employees scheduled to work 20 hours or more per week):
• 15 days of Vacation per year
• 11 Paid Holidays
• 10 Sick Days per year
• 3 Personal Days per year
• Educational Assistance and Remission Programs
• $500 Employee Referral Bonus with no annual cap!
• Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

About Us:

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Keywords: #VinfenHR, Human Resources, HR Coordinator

Qualifications

• A bachelor's degree preferred. High school diploma or GED required
• At least 1 year of experience in an administrative function. Strong desire to begin a career in Human Resources
• Strong time management and writing skills
• Strong Microsoft Office skills, including Excel
• Strong attention to detail
• Ability and comfort in using systems and applications; experience using a HCMS a plus, but not required
• Must be able to successfully pass a CORI, reference and multi-state background check.

Pay Range

Salary : $26