Project Assistant

Job Summary
We are seeking a proactive and detail-oriented Project Assistant to join our dynamic team. In this vital role, you will support project managers and team members by coordinating administrative tasks, managing schedules, and ensuring smooth communication across departments. Your energetic approach and organizational skills will help drive project success and foster a collaborative work environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to impactful projects.

Responsibilities

• Assist project managers with scheduling meetings, preparing agendas, and tracking deadlines to ensure timely project progress
• Manage correspondence through multi-line phone systems, emails, and other communication channels, maintaining professional phone etiquette at all times
• Organize and maintain project documentation, files, and records using digital tools such as Google Workspace and Microsoft Office
• Support data entry, proofreading, and filing tasks to keep project information accurate and accessible
• Coordinate with team members to facilitate office management duties, including supply inventory and equipment maintenance
• Provide excellent customer support by addressing inquiries promptly and professionally, whether via phone or in person at the front desk
• Assist with calendar management for project timelines and appointments, ensuring efficient time management for all stakeholders

Requirements

• Proven office management or administrative experience with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or bookkeeping is a plus but not required
• Excellent phone etiquette and customer service skills; bilingual abilities are highly desirable
• Strong typing skills with attention to detail for proofreading and data entry tasks
• Familiarity with multi-line phone systems, filing systems, and office equipment such as printers and scanners
• Ability to manage multiple priorities effectively while maintaining professionalism in a fast-paced environment
• Previous experience in clerical roles such as medical or dental receptionist or personal assistant is advantageous

Join us as a Project Assistant to be an integral part of our vibrant team! Your enthusiasm for organization, communication, and supporting project success will make a meaningful difference every day. We value energetic professionals eager to grow their skills in a collaborative setting—apply now to embark on this rewarding journey!

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $26