Accountant

Become part of our Great Hometown and

Join the Village of Wellington's

Finance Department

The Village of Wellington is a "Great Hometown" that strives to provide high-quality services that create economic, environmental, and social sustainability. Our Wellington vision balances a unique hometown, family atmosphere with an attractive natural environment and recreational, cultural, and educational activities and facilities for all ages. The Village of Wellington is a family-oriented community located in Western Palm Beach County and is a great place to live, work, and play.

Job Summary

Provides intermediate-level professional accounting work in the finance department, reviewing and recording financial accounts and preparing financial reports. This position applies advanced accounting principles, policies and procedures in the effective, efficient, and timely performance of accounting functions: accounts payable, accounts receivable, payroll, fixed assets, annual audit, cash and investments, grants, debt, year-end closing, general ledger, and reporting.

Work is performed independently under general supervision with some latitude for the use of initiative and independent judgment based on professional education and previous experience. Position typically requires processing and interpreting of more complex, less clearly-defined issues.

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

• Assists with processing of, accounts payable and/or receivable functions, e.g., invoices, requisitions, work orders, check requests, petty cash receipts, vendor payments, utilities balancing, and other sub-ledger balancing/review to GL.
• Performs verification and reconciliation tasks for invoices/receipts/balances according to unit checks and balances procedures.
• Reviews sales & use tax and fuel tax returns, as well as other reporting as assigned.
• Completes month end duties per OFMB task list
• Works on special projects as requested.
• Assists with extensive data entry including tax roll analysis, regular analyses of outside services, fuel, electric, overtime, event expense, etc.
• Prepares routine to complex year-end reporting and/or reconciliation, and special financial, accounting, and statistical reports regarding assigned functional area.
• Maintains adherence to generally accepted accounting standards and principles; ensures maintenance of proper audit trails and verification and reconciliation actions for all processed work.
• Generates various system reports to ensure accuracy in system processes, e.g., customer billing, payment processing, insurance processing and billings.
• Plans, reviews, and performs the work of recording accounting transactions; maintaining the reconciling journals, ledgers, and other record books; and preparation of periodic fiscal/financial statements, reports and tabulations
• Assists with external auditors: gathers and presents requested documentation, answer question, and provides audit schedules as needed
• Responsible for financial portion of grant execution (e.g. reimbursement requests, financial reporting).
• Prepares, maintains and reconciles capital projects, related various department supporting financial, accounting, performs posting, entry, maintenance and reconciliation tasks relevant to capital projects and assigned functional area.
• Reviews capital projects quarterly with supervisor and departments as needed
• Tracks the compilation of project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
• Reconciles the balance in the fixed asset subsidiary ledger to the general ledger.
• Calculates depreciation for all fixed assets.
• Reviews and updates the detailed schedule of fixed assets and accumulated depreciation.
• Recommends to management any updates to accounting policies or procedures related to assigned areas
• Reviews purchasing requisitions for CIP and grant approval (proper GL, project number, etc.)
• Assists with maintenance, monitoring and expansion of automated financial systems
• Monitors prepaid accounts and provides information to budget department at year end.
• Performs weekly AP Review and serves as backup.
• Participates in the preparation of the Comprehensive Annual Financial Report (CAFR), with the goal of receiving the Certificate of Excellence in Financial Reporting from the GFOA; also participates in preparation of the Popular Annual Financial Report (PAFR).
• Assists with FEMA project worksheet preparation, reimbursement, and monitoring.
• Provides grant oversight to ensure programmatic functions are in compliance with all applicable regulations, policies, and procedures.
• Ensures grant deadlines are met and major milestones are reached as outlined in approved grant proposals.
• Prepares and submits internal and external reports as required by system and/or awarding agencies.
• Maintains accurate balances of expenditures and revenue by project and grant.
• Enters data, runs reports, and sets up federal draws using the Housing and Urban Development financial data entry system, Integrated Disbursement and Information System (IDIS).
• Sets up and maintains databases and spreadsheets associated with grant management.
• Prepares monthly grants activities updates and summaries.
• Authorizes claims/expenditures and documentation prior to payment. Analyzes supporting justification and makes recommendations for approval/denial.
  
  

Supervisory Responsibilities

• This position supervises the AP function, but has no direct supervisory responsibility over employees (no hiring, firing, or performance review capabilities).
  
  

Minimum Qualifications

High school diploma or GED required; supplemented by two (2) years of directly related experience; a Master’s Degree can be substituted for some or all of the required previous experience; or an equivalent combination of education, certification, training and/or experience.

Certifications And Licenses

• Must possess and maintain a valid State of Florida Driver License and the ability to drive a Village owned vehicle per established policies, procedures, and safety guidelines.
• Technical certification is usually required.
  
  

Preferred Qualifications

• BS/BA or Associate’s Degree in a related field strongly preferred; or supplemental college level coursework or vocational training in business administration or accounting.
  
  

Regular attendance at work on-site is essential to maintain the necessary teamwork, personal interaction, and supervision that this position requires.

Knowledge, Skills, And Abilities

• Knowledge of generally accepted accounting principles, established procedures, departmental guidelines, and applicable regulatory requirements
• Knowledge of technical procedures and systems such as financial statement close processes and accounting matters
• Skill in the use of Microsoft Office products (Word, Outlook, and Excel) and applicable department and organization specific software and ability to learn and become proficient in the use of other specialized software as may be required
• Skill in basic math including but not limited to adding, subtracting, multiplication, division, geometric construction, practical algebra and metrics
• Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to read, update, and maintain various records and files in numerical, alphabetical, or chronological sequence
• Ability to communicate during emergency situations effectively, promptly, and accurately or to avoid hazards
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.
  
  

Physical Requirements

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve extended periods of time at a keyboard or work station.

Environmental Requirements

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

Sensory Requirements

Tasks require sound and visual perception and discrimination. Tasks require oral communications ability. Must have manual dexterity and be able to perform repetitive motions of the wrists, hands, or fingers. Must be able to perceive color and depth. Tasks involve prolonged eye use and/or fine visual ability; computer work, reading text, visual inspections, or measurement devices. Must be able to follow visual cues or signals.

The job description does not constitute an employment agreement between the Village of Wellington and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The Village of Wellington is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.