Village Clerk/Treasurer

Now Hiring: Village Clerk/Treasurer
Village of Rock Springs – Rock Springs, Wisconsin

The Village of Rock Springs is seeking a motivated, organized, and community-focused professional to serve as our next Village Clerk/Treasurer. This leadership position serves as the chief administrative officer of the Village and plays a vital role in the daily operations, financial management, elections, records administration, and community services of local government. Hours: 25 per week. Pay: Based on Experience

This position reports directly to the Village Board President and Village Board and is ideal for a candidate who values public service, professionalism, and community engagement.

Please email resume to: clerk-treasurer@rockspringswi.gov

Key ResponsibilitiesAdministrative Duties

• Prepare and distribute meeting notices and agendas in compliance with Wisconsin Open Meetings Law
• Attend Village Board and committee meetings; record and maintain official proceedings and minutes
• Maintain village ordinances, resolutions, records, and files (paper and electronic)
• Assist with drafting ordinances, resolutions, and guidelines
• Develop and maintain job descriptions for Village employees
• Respond to public records requests in accordance with statutory requirements
• Maintain Utility System including monthly bills and collection

Election Administration

• Administer all election-related procedures in compliance with Wisconsin State regulations
• Coordinate polling place setup, ballot preparation, poll worker training, and post-election reporting
• Attend required election training sessions and maintain certifications

Board of Review & Tax Collection

• Coordinate Open Book and Board of Review notices and meetings
• Prepare property tax billings and collect tax payments
• Submit tax rolls, mill rates, and required reports to County and State agencies
• Process special assessments and tax settlements

Treasurer Duties

• Collect and record utility payments and other Village fees
• Prepare deposits, monthly financial statements, and vendor payments
• Assist with annual budget preparation
• Reconcile bank statements and coordinate annual audits
• Manage payroll and ACH payments

Additional Duties

• Prepare grant and aid program documentation
• Process liquor, operator, cigarette, and dog licenses
• Coordinate Community Center rentals and facility maintenance
• Compose official correspondence and perform other duties as assigned

Qualifications

• Associate degree in business, accounting, human resources, or related field required; Bachelor’s degree preferred
• Valid Wisconsin Driver’s License and ability to be bonded
• 3–5 years of experience in accounting, budgeting, financial management, administration, or personnel management
• Strong written and verbal communication skills
• Proficiency in Microsoft Word and Excel
• Knowledge of government finance and budgeting preferred
• Community involvement and public relations experience are a plus

Desired Attributes

• Strong organizational and problem-solving skills
• Ability to manage confidential information with discretion
• Ability to work independently and make sound decisions
• Strong interpersonal skills and ability to maintain effective working relationships
• Willingness to work occasional extended hours during elections or special events

Working Conditions

• Primarily office environment
• Occasional evening hours required for meetings and elections

The Village of Rock Springs is an equal opportunity employer and welcomes applicants dedicated to serving the community with professionalism and integrity.

Pay: From $30,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance

Work Location: In person

Salary : $30,000