What are the responsibilities and job description for the Treasurer position at City of Waterloo?
JOB REQUIREMENTS: Performs all required statutory duties of the City
Treasurer as set forth in Wisconsin Statutes 62.90 (9) and the City of
Waterloo Municipal Code. The City Treasurer is responsible for the
collection, receipt and deposit of all City funds; provides analysis of
the City\'s financial position and performs other related duties as
directed or assigned. The City Treasurer performs its duties with
absolute integrity and honesty under the general supervision of the City
Clerk. The City Treasurer role is also assigned Deputy Clerk as set
forth in Wisconsin Statutes 62.09 (11) (i). The Treasure reports to the
City Clerk, Mayor and City Council. Appointment is the responsibility of
the Mayor as recommended by the City Council per Code 85-7(H). The
Treasurer will provide information on an advisory basis to the Mayor,
City Council, and other department supervisors and perform such
additional duties as may from time-to-time be directed by the Clerk,
Mayor or City Council. The Treasurer is reviewed per ordinance 85-9,
after initial one year anniversary; this position is exempt; employment
with the City is on an at-will basis. General Statement of Duties:
Administrative: Responsible for the administration of all day-to-day
operations of the Treasurer\'s Office. Coordinates and manages financial
accounting software, implementation, updates and departmental training.
Establish when necessary administrative procedures to increase the
effectiveness and efficiency of the Treasurer\'s Office according to
current practices in local government, not inconsistent with local
ordinances or directives of the Mayor and Council. Oversees the
insurance coverage and claims on all property. Maintains stewardship for
financial assets and debt including overall leadership of the cash
management, debt management and investment management functions of the
city. Ensures the maintenance of corporate liquidity and financial
stability. Management of Cash, Revenues and Investments: Accounts
Receivable: Manage the receipting and depositing of all monies paid to
the city. Maintain proper records of all monies received by the city.
Acts as the custodian of petty cash for the City\'s general fund. Manage
disbursement of funds from the treasury upon proper authorization.
Invest city funds as authorized by statute and City Council. Manage
funds to meet city\'s cash flow needs. Accounting: The employee is not
permitted to act as primary cashier as the employee reconciles general
ledger accounts and accounts receivable. Prepares documents and
completes entries essential for the annual audit. Balances the general
ledger and prepares other financial statements. Calculates debt service
payments and tax settlement payments. The employee prepares and enters
monthly journal entries to be approved by the City Clerk. Responsible
for wire transfers and ACH transfers. The administrator of the Business
On-Line Banking system. Calculates annual developer agreement invoices.
Oversees the maintenance of general property inventory and depreciation
of fixed asset accounts. Administers project estimates, tracks
construction deposits, and performs other related aspects of project
accounting. Performs the clearing of checks as part of the bank
reconciliation process. Responsible for Accounts Payable processing.
Processes prepared Payroll checks; benefits coordinator. Budget/Taxes:
Annually prepare, in conjunction with the City department heads, the
City budget for submission to the Mayor, Finance, Insurance and
Personnel Committee, and the City Council. Calculates final mill rates,
adding special assessments and delinquent water and light bills to tax
roll, preparing statement of taxes and statement of assessment reports,
preparing annual TIF certification and mailing tax bills to property
owners. Manages annual tax collection process including mailing bills,
giving tax information to the public, reconciling information urned
over to the County Treasurer, monitoring reports returned from the
county and disbursing proper funds to state, county, and school
districts from tax collections in accordance with state law. Financial
Reporting: Prepare and attend all Finance, Insurance and Personnel
Committee meetings, include agenda preparation, posting and minutes.
Review and report to the Mayor, the Council and the Finance, Insurance
and Personnel Committee the current fiscal status of the City and its
departments, including any variations in the operation of the City
budget. Prepares monthly Treasurer\'s Report. Prepares documents for
yearly audit. Assists with TIF certification and reporting and the
annual review of development agreements. Maintains all Tax Incremental
District financial records and files required reports. Prepares
financial reports for the State of Wisconsin (i.e. Form C). \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: Required knowledge, skills, and
abilities: Minimum Associate Degree in Accounting or a related business
field. Any equivalent combination of experience and training, which
Provides The Required Knowledge, Skills, And Abilities May Be
considered. Three to five years of experience in fund accounting or any
combination of training and experience that will provide equivalent
knowledge of Generally Accepted Accounting Principles, Governmental
Accounting Standards, Fund Accounting and general business management
practices and procedures. Continuing education and potential
certifications for the position are required. Knowledge of a variety of
computer software programs including but not limited to: Microsoft
Office, Email, and Caselle Accounting software. Ability to write clear
and concise reports and letters. Thorough knowledge of modern accounting
methods and practices. Ability to read, interpret, and apply provisions
of laws, rules, and regulations. Ability to perform difficult and
responsible work with independent discretion. Ability to establish and
maintain satisfactory working relationships with department heads and
other city employees. Ability to exercise good professional judgment.
Displays the highest of ethical standards in maintaining the public\'s
confidence. The position description of the City Treasurer/Deputy Clerk
does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the
employer and requirements of the job change. \*\*\*\*\* APPLICATION
INSTRUCTIONS: Apply In Person: Waterloo Municipal Building
Clerk/Treasurer\'s Office 136 North Monroe Street Waterloo, WI 53594
E-Mail a Rsum: cityhall@waterloowi.us Apply Online:
http://www.waterloowi.us/municipal/municipal_employment.php?page=home
E-Mail a Work Application: cityhall@waterloowi.us Other: The job
announcment, description and application are available online at
http://www.waterloowi.us/municipal/municipal_employment.php?page=home
Treasurer as set forth in Wisconsin Statutes 62.90 (9) and the City of
Waterloo Municipal Code. The City Treasurer is responsible for the
collection, receipt and deposit of all City funds; provides analysis of
the City\'s financial position and performs other related duties as
directed or assigned. The City Treasurer performs its duties with
absolute integrity and honesty under the general supervision of the City
Clerk. The City Treasurer role is also assigned Deputy Clerk as set
forth in Wisconsin Statutes 62.09 (11) (i). The Treasure reports to the
City Clerk, Mayor and City Council. Appointment is the responsibility of
the Mayor as recommended by the City Council per Code 85-7(H). The
Treasurer will provide information on an advisory basis to the Mayor,
City Council, and other department supervisors and perform such
additional duties as may from time-to-time be directed by the Clerk,
Mayor or City Council. The Treasurer is reviewed per ordinance 85-9,
after initial one year anniversary; this position is exempt; employment
with the City is on an at-will basis. General Statement of Duties:
Administrative: Responsible for the administration of all day-to-day
operations of the Treasurer\'s Office. Coordinates and manages financial
accounting software, implementation, updates and departmental training.
Establish when necessary administrative procedures to increase the
effectiveness and efficiency of the Treasurer\'s Office according to
current practices in local government, not inconsistent with local
ordinances or directives of the Mayor and Council. Oversees the
insurance coverage and claims on all property. Maintains stewardship for
financial assets and debt including overall leadership of the cash
management, debt management and investment management functions of the
city. Ensures the maintenance of corporate liquidity and financial
stability. Management of Cash, Revenues and Investments: Accounts
Receivable: Manage the receipting and depositing of all monies paid to
the city. Maintain proper records of all monies received by the city.
Acts as the custodian of petty cash for the City\'s general fund. Manage
disbursement of funds from the treasury upon proper authorization.
Invest city funds as authorized by statute and City Council. Manage
funds to meet city\'s cash flow needs. Accounting: The employee is not
permitted to act as primary cashier as the employee reconciles general
ledger accounts and accounts receivable. Prepares documents and
completes entries essential for the annual audit. Balances the general
ledger and prepares other financial statements. Calculates debt service
payments and tax settlement payments. The employee prepares and enters
monthly journal entries to be approved by the City Clerk. Responsible
for wire transfers and ACH transfers. The administrator of the Business
On-Line Banking system. Calculates annual developer agreement invoices.
Oversees the maintenance of general property inventory and depreciation
of fixed asset accounts. Administers project estimates, tracks
construction deposits, and performs other related aspects of project
accounting. Performs the clearing of checks as part of the bank
reconciliation process. Responsible for Accounts Payable processing.
Processes prepared Payroll checks; benefits coordinator. Budget/Taxes:
Annually prepare, in conjunction with the City department heads, the
City budget for submission to the Mayor, Finance, Insurance and
Personnel Committee, and the City Council. Calculates final mill rates,
adding special assessments and delinquent water and light bills to tax
roll, preparing statement of taxes and statement of assessment reports,
preparing annual TIF certification and mailing tax bills to property
owners. Manages annual tax collection process including mailing bills,
giving tax information to the public, reconciling information urned
over to the County Treasurer, monitoring reports returned from the
county and disbursing proper funds to state, county, and school
districts from tax collections in accordance with state law. Financial
Reporting: Prepare and attend all Finance, Insurance and Personnel
Committee meetings, include agenda preparation, posting and minutes.
Review and report to the Mayor, the Council and the Finance, Insurance
and Personnel Committee the current fiscal status of the City and its
departments, including any variations in the operation of the City
budget. Prepares monthly Treasurer\'s Report. Prepares documents for
yearly audit. Assists with TIF certification and reporting and the
annual review of development agreements. Maintains all Tax Incremental
District financial records and files required reports. Prepares
financial reports for the State of Wisconsin (i.e. Form C). \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: Required knowledge, skills, and
abilities: Minimum Associate Degree in Accounting or a related business
field. Any equivalent combination of experience and training, which
Provides The Required Knowledge, Skills, And Abilities May Be
considered. Three to five years of experience in fund accounting or any
combination of training and experience that will provide equivalent
knowledge of Generally Accepted Accounting Principles, Governmental
Accounting Standards, Fund Accounting and general business management
practices and procedures. Continuing education and potential
certifications for the position are required. Knowledge of a variety of
computer software programs including but not limited to: Microsoft
Office, Email, and Caselle Accounting software. Ability to write clear
and concise reports and letters. Thorough knowledge of modern accounting
methods and practices. Ability to read, interpret, and apply provisions
of laws, rules, and regulations. Ability to perform difficult and
responsible work with independent discretion. Ability to establish and
maintain satisfactory working relationships with department heads and
other city employees. Ability to exercise good professional judgment.
Displays the highest of ethical standards in maintaining the public\'s
confidence. The position description of the City Treasurer/Deputy Clerk
does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the
employer and requirements of the job change. \*\*\*\*\* APPLICATION
INSTRUCTIONS: Apply In Person: Waterloo Municipal Building
Clerk/Treasurer\'s Office 136 North Monroe Street Waterloo, WI 53594
E-Mail a Rsum: cityhall@waterloowi.us Apply Online:
http://www.waterloowi.us/municipal/municipal_employment.php?page=home
E-Mail a Work Application: cityhall@waterloowi.us Other: The job
announcment, description and application are available online at
http://www.waterloowi.us/municipal/municipal_employment.php?page=home