Police Records Clerk

The Village of Buffalo Grove Police Department is seeking qualified candidates for the position of Police Records Clerk. This position is located at the police department and is responsible for a variety of complex specialized and/or non-routine general law enforcement clerical duties. The duties of this position include, but are not limited to, maintaining police records, processing adjudication citations, sending out communications via mail, recording payments, setting court dates. Additionally, the police records clerk assists police officers and other staff preparing departmental records and work closely with the courts for management of case files for the States Attorney, prosecutor, and defense attorney.

Work involves performing a variety of specialized and/or non-routine general law enforcement clerical duties requiring the exercise of independent judgment in the interpretation and application of departmental practices and procedures. Typical work assignments may encompass a single specialized clerical process or a full range of clerical activities with responsibility and maintenance of police records. Work requires the operation of a networked computer with various software programs and other standard office equipment. The technical nature of work in this class requires advanced knowledge of the subject areas and clerical processes involved, including LEADS, UCR data, and court databases. Work assignments are received in the form of statements of desired objectives and are performed under general direction. Work also includes responsibility for a variety of clerical, communications, and public contact at the front desk/reception area of the Police Department as needed. This includes the operation of telephone, radio, and computer terminal equipment for the receipt and transmission of non-emergency and emergency information. Work is reviewed and evaluated primarily for results obtained. Perform related duties as assigned or required.

Graduation from high school; and experience in clerical work related to law enforcement; or any equivalent combination of training and experience which provides the following knowledge, abilities, and skills: Thorough knowledge of current office practices, procedures and equipment.

• Thorough knowledge of business English, spelling and arithmetic.
• Considerable knowledge of the procedures, terminology and functions of a law enforcement agency.
• Understanding of statutes and related UCR codes.
• Considerable knowledge of the Illinois Freedom of Information Act and Illinois Records Act.
• Ability to maintain records and to prepare reports from such records.
• Ability to complete administrative reports and manage projects.
• Ability to work with parameters and expectations in dealing with confidential information.
• Ability to apply and interpret departmental policies and procedures.
• Ability to adapt to changing technologies and learn functionality of new equipment and systems.
• Ability to communicate effectively, orally and in writing.
• Ability to establish and maintain effective working relationship with others.
• Ability to work a flexible schedule based on departmental needs.
• Ability to work the front desk/reception area of the Police Department.
• Ability to operate radio, telephone and related communications equipment.
• Skill in relevant computer software (e.g. Microsoft Office products, Adobe Acrobat, Laserfiche, CAD, RMS, etc.) used by the Police Department.
• Follows safety policies and procedures.
• Reports all unsafe conditions and acts to supervisor.
• Reports all accidents to supervisor immediately.
• Follows recognized safe work practices.

Questions should be directed to Michael Szos, Administrative Support Manager at mszos@vbg.org or 847-459-2560. Qualified candidates are encouraged to apply on-line at www.vbg.org. In addition to completing the on-line application, candidates must attach a resume and cover letter to the application. Emailed, faxed, mailed or hand delivered applications and/or resumes will not be accepted. This position is open until filled with initial application review on or around November 20, 2026.

The Village of Buffalo Grove is an Equal Opportunity Employer.