What are the responsibilities and job description for the Police Records Clerk- Full Time position at Village of South Barrington?
About the Role
The Village of South Barrington, a high-performing, service-driven community in Chicago’s northwest suburbs, is seeking a confident, proactive, and highly self-directed Police Records Clerk to support the operations of the South Barrington Police Department.
This entry level administrative role is ideal for a detail-oriented professional who thrives in a fast-paced law enforcement environment, anticipates needs before they arise, and takes full ownership of the Police Records Department’s day-to-day operations.
Key Responsibilities
The Police Records Clerk is a front-line representative of the department and must demonstrate discretion, judgment, and professionalism always. Primary duties include:
- Serving as the first point of contact for walk-ins and inquiries.
- Managing all public records, including FOIA requests, crash reports, and expungement/sealing documents.
- Handling all court related documentation and serving as the department’s court liaison.
- Maintaining arrest warrants, adjudication documentation, and ticket processing.· Managing LEADS user database and ensuring data integrity.
- Preparing and maintaining court jackets and warrant files.
- Performing various clerical functions and providing support to department staff.
- Responding to requests from internal teams, other agencies, and the public with professionalism and timeliness.
This position reports directly to the Chief and Deputy Chief of Police and may perform other duties as assigned.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Who You Are
We’re looking for someone who is:
- Resourceful & Organized – You take initiative and don’t wait to be told what to do.
- Clear Communicator – Both verbally and in writing; professional and confident.
- Tech-Savvy – Proficient in Microsoft Office Suite and able to learn police-specific software.
- Calm Under Pressure – You manage stress well and are comfortable with sensitive information.
- Flexible & Focused – Able to juggle priorities and adapt to shifting needs.
Minimum Qualifications
- Completion of 30 college credit hours (Associate’s degree preferred).· Administrative or records experience (or equivalent combination of education/training) is preferred.
- Proficiency in Microsoft Word, Excel, and Outlook.
- Experience using office technology (printers, scanners, etc.).
- Strong interpersonal, customer service, and problem-solving skills.
- High degree of discretion with confidential and time sensitive information.
- Strong ability to multi-task, prioritize, and stay organized in a fast-paced environment.
Physical requirements include the ability to lift/move up to 10 lbs. regularly and up to 25 lbs. occasionally. Position requires regular standing, walking, and computer use.
Benefits
- Enrollment in the Illinois Municipal Retirement Fund (IMRF)
- Medical, Dental, and Vision Insurance
- Life Insurance and Retirement Plan Options
- Paid Time Off: Vacation, Sick Leave, and Holidays
- Health Savings Accounts (HSA) & Flexible Spending Accounts (FSA)
- Supportive, mission-driven, and collaborative team environment
Selection Guidelines:
Applicants must submit the following to Executive Administrative Assistant Makayla Terfehn at mterfehn@southbarrington.org
- Resume; and
After you have submitted your information outlining your qualifications and interest in the position, complete the Culture Index Survey through the following link:
https://go.cultureindex.com/s/wkt2OV08u8
Only applicants who submit a cover letter, resume and a completed Culture Index Survey will be considered. Top candidates will participate in an oral interview, evaluation of experience, and a reference check.
Application Deadline: October 16, 2026.
This position will remain open until filled.
The Village of South Barrington is proud to be an Equal Opportunity Employer.
Pay: $24.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $24 - $30