Scheduling Coordinator

Villa at Pine Place is seeking a Scheduling Coordinator to join their team! The Scheduling Coordinator is responsible for scheduling the staff to ensure appropriately licensed/certified employees meet needs. Prepares and maintains daily and monthly schedules as staffing needs arise.

Don't miss out on this incredible opportunity to join the Villa Healthcare team and make a real difference in the lives of others. Apply today and take the first step towards a rewarding career as a Scheduling Coordinator with us at a Villa Center.

Scheduling Coordinator Duties and Responsibilities:

• Understanding of scheduling system and shift management, aligning staff to support hours via scheduling.
• Meets with HR designee, Administrator, and DON to review previous, current and future staffing pattern status; in addition, reviews staffing requirements and staffing/hiring needs.
• Develops, implements, and coordinates the day-to-day scheduling and assignments of nursing staff consistent with PPD management and minimum staffing requirements.
• Attends and participates in in-service training, performance improvement (“QPI”) committees and other meetings as scheduled and directed.
• May maintain inventory and issue uniforms to newly hired employees, as assigned.
• May maintain records of all in-servicing for all staff, partnering with HR designees and training department to schedule required training.
• Monitors labor hours to ensure scheduled hours don’t exceed budgeted work hours.
• Tracks absences and reason for absences for purposes of infection control, maintaining confidentiality.
• May maintain inventory of supplies, submit orders, and process invoices, depending on facility’s needs.
• All other duties, as assigned.

Scheduling Coordinator Skills and Abilities:

• Ongoing and in-depth understanding of the financial modules used to support processes and patient care
• Strong verbal and written communication skills in English to perform the tasks required.
• Sufficient computer and budgeting skills required to perform duties.

Scheduling Coordinator Education and Experience:

• High School Diploma or equivalent.
• 1 year of Point Click Care (PCC) Experience, preferred.
• Bookkeeping or accounting experience, preferred.
• Prior experience working with the elderly and / or in long term care, preferred.

Physical Requirements:

• Walking, reaching, bending, lifting, extended sitting, grasping, fine hand coordination, pushing and pulling, ability to distinguish smells and temperatures, all with or without the aid of mechanical devices is required.
• Limited potential for exposure to environmental hazards. Understanding and adherence to company safety standards and protocols required.

Villa Healthcare Full-Time Benefits:

• Daily Pay & Competitive Compensation
• 401(k) with company match
• Medical Insurance
• Dental, Vision, and Disability insurance
• Employee Assistance Program (EAP)
• Access to Villa Perks, an Employee Discount Program
• Innovative Training Programs
• Opportunity for Growth and Advancement
• Up to $300/month temporary incentive for food, gas, childcare, and medical bills
• Paid Time Off
• And much more!

Why Villa?

At Villa Healthcare, making people better is at the heart of everything we do—and that starts with our team. We don’t just provide care, we create moments of connection, dignity, and compassion that matter. “We never settle” isn’t just our motto—it’s our mindset. We push beyond the expected to uplift the lives of our guests, their families, and each other. Our people bring skill, heart, and purpose to their work, and in return, we offer support, growth, and a sense of belonging. When you join Villa, you’re not just joining a workplace—you’re becoming part of a mission that changes lives, including your own.

Apply to join a growing team today!

SHARED CODE OF CONDUCT:

B.E.T.T.E.R. is Villa’s Service Excellence Code of Conduct. Becoming a member of the Villa Team includes upholding Villa’s B.E.T.T.E.R. standards every day. Be Welcoming to All, Establish a Relationship, Trust & respect, Teamwork, Engage & Communicate & Recognize.

Villa Healthcare Facilities are Equal Opportunity Employers and do not discriminate based on any protected right such as race, color, nationality, gender, age, disability or any protected applicable right under the National Labor Relations Act.