What are the responsibilities and job description for the Bookkeeping & Administrative Support Specialist position at Viking Ready Mix LLC?
About the Role
We are a family‑owned concrete ready‑mix company seeking a sharp, dependable, detail‑oriented individual to join our team. This role supports both our Accounts Receivable/Dispatch/Payroll office and our Accounts Payable/Bookkeeping office, with cross‑training provided. The position also assists with residential rental management and general administrative support.
This role will begin with cross‑training at several desks to help you learn our workflows, systems, and daily operations. As you become familiar with the office, the position will naturally transition into a more stable routine focused on administrative support, basic bookkeeping tasks, and assistance with rental property management. You will work closely with experienced team members who are patient, supportive, and committed to helping you succeed.
After 3 months, office employees receive yardage pay in addition to hourly wages based on the total number of yards of concrete delivered. This performance‑based incentive has historically added a significant amount to total compensation. This incentive allows office staff to benefit when the company performs well, creating a shared‑success environment where your contributions directly support both team and company growth.
Key Responsibilities
Assist with AR, AP, payroll support, and general bookkeeping
Enter data accurately into QuickBooks and spreadsheets
Support dispatch and customer service during busy periods
Help manage residential rental properties (showings, communication, documentation)
Walk between office buildings and navigate stairs to our second‑floor office
Occasionally visit job sites or properties (uneven ground, outdoor conditions)
Maintain confidentiality and handle financial information with integrity
Work collaboratively with department leads and office staff
Provide administrative support as responsibilities grow.
Work Environment We value a positive, family‑oriented workplace and are looking for someone who contributes to that atmosphere. You will be trained by encouraging, experienced team members. As your skills grow, responsibilities and pay will expand based on your strengths, performance and the needs of the business.
Required Qualifications
High school diploma or equivalent 1 years of office experience OR an associate/bachelor's degree in business, accounting, or related field
Strong data‑entry accuracy and attention to detail
Experience with Excel or Google Sheets
Ability to climb stairs, walk between buildings, and navigate uneven ground
Ability to work in a fast‑paced environment
Strong communication and people skills
Ability to learn new systems and processes quickly
Professional references demonstrating integrity, reliability, and teamwork
Must pass a background check (no theft or financial‑related convictions)
Understanding of basic bookkeeping principles
Preferred Qualifications
QuickBooks experience (preferred but not required)
Experience in small business operations
Experience with rental property management
Spanish language skills (helpful but not required)
Typing proficiency and spreadsheet aptitude (testing provided)
Understanding of accounting principles (not required but could be put to use)
Health insurance (PPO and HMO options)
Employee pays only 20% of the premium for the base plan and company pays the remaining 80%
If choosing a higher‑premium plan, the company contributes the same dollar amount as the base plan
Coverage begins the first of the month after 60 days of full‑time employment
Company‑paid $15,000 life insurance policy
Optional employee‑paid vision, dental, additional life insurance, and Aflac policies
Salary : $15,000