What are the responsibilities and job description for the Contracts Administrator II position at Vigor, LLC?
Description
Who We Are
Vigor, a Titan Company, is a values-driven, diversified industrial businessoperating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.
With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.
Position Summary
The role assists the Designated Managers and Departments (dependent upon location) with overall coordination, tracking of all contract modifications and price proposals for the contracts. The individual maintains all price proposal records for the contract. Reviews and submits all contract funds status reports, remaining pool fund balances and reviews all government billings. Prepares and coordinates all non-government invoices and works with various customers to ensure timely payments. Also, performs weekly analysis of “EAC” for availabilities.
SALARY RANGE:$88,000 - 100,000
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)
Operates within general parameters and at some locations set guidelines. Must use sound judgment and independent decision-making when carrying out most job responsibilities. Has the ability to influence and recommend modifying existing protocols. No budget responsibility, however does monitor funds on hand to ensure that the company is not put at risk. Checks ACO contract modifications before issuance to ensure appropriate funds are committed. Failure to meet expectations could result in lost Award Fee.
Supervisory Responsibility
None.
Interpersonal Contacts
Interacts with various departments (dependent upon location), managers (dependent upon location) and customers (dependent upon location). Project Managers for special related duties (dependent upon location).
Knowledge Skills And Abilities
High School Diploma or GED Certificate is required.AA /BA/BS in a business discipline preferred. Additional education or training in engineering, construction or ship repair is desirable. Three years of equivalent work experience could replace one year of formal education with a maximum of six years equivalent work experience replacing two years of education.
None required.
Physical Demands
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. 75% normal office environment; 25% of time spent in production areas in yard and aboard ships.The individual may be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. The person must be able to climb inclined stairways and vertical ladders; to enter confined areas and tanks; to work at heights. He/she may be required to work more than 8-hour shifts and weekend work. The person must have good finger, hand and wrist dexterity required for extensive computer operations and may spend extended time sitting in front of a computer terminal entering/manipulating data. There may be local travel and out-of-town travel (including air travel) up to 5% of the time sometimes without notice.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Who We Are
Vigor, a Titan Company, is a values-driven, diversified industrial businessoperating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.
With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.
Position Summary
The role assists the Designated Managers and Departments (dependent upon location) with overall coordination, tracking of all contract modifications and price proposals for the contracts. The individual maintains all price proposal records for the contract. Reviews and submits all contract funds status reports, remaining pool fund balances and reviews all government billings. Prepares and coordinates all non-government invoices and works with various customers to ensure timely payments. Also, performs weekly analysis of “EAC” for availabilities.
SALARY RANGE:$88,000 - 100,000
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)
- Assists in advanced planning functions on assigned jobs, including review of planning estimates, proposals and budgets.
- Establishes and maintains all financial records for the contract. Receive and review all contract modifications from ACO. Enter into IFS as appropriate. Assist in the weekly creation of contract funds status reports.
- Works with Contract negotiator to ensure all price estimates are coded to correct funding pools. Works with ACO to reconcile remaining funds balance. Reconciles quarterly funding closeouts with ACO.
- Establish and maintain communication and correspondence with customer. Initiates all required financial correspondence with the customer as delineated by the contract.
- Prepares internal and external program status reports by collecting, analyzing and summarizing information and trends; implementing and maintaining summary level reports; generating systems necessary for management and administration of the program.
- Prepares all documentation in support of invoices and billings to the customer and provides this information to Vigor Shipyards Accounting Department for submission.
- Provides accurate input to support Award fee documentation packages.
- Assist Business Manager to achieve financial objectives with regard to the program by assisting in preparing a program budgets, analyzing variances, initiating corrective actions, and trackingactual costs including projections over/under budget per Vigor Shipyards’ Earned Value Management System description.
- Analyzes weekly EVMS estimates at completion data VS original price proposals to ensure at completion costs are accurate and realistic.
- Assists Business Manager with Inter-availability contract negotiations.
Operates within general parameters and at some locations set guidelines. Must use sound judgment and independent decision-making when carrying out most job responsibilities. Has the ability to influence and recommend modifying existing protocols. No budget responsibility, however does monitor funds on hand to ensure that the company is not put at risk. Checks ACO contract modifications before issuance to ensure appropriate funds are committed. Failure to meet expectations could result in lost Award Fee.
Supervisory Responsibility
None.
Interpersonal Contacts
Interacts with various departments (dependent upon location), managers (dependent upon location) and customers (dependent upon location). Project Managers for special related duties (dependent upon location).
Knowledge Skills And Abilities
- Excellent interpersonal and communication skills, both oral
- Excellent negotiation skills necessary.
- Ability to use PC and software applications such as MS Office and database programs.
- Must be a well-organized, detail and customer (internal and external) oriented self-starter.
- Must be able to read and comprehend work specifications, work orders, blueprints, contracts and technical publications.
- Ability to handle competing priorities and deadlines effectively and respond well to last minute, high priority, time sensitive projects.
- Must be able to handle the pressure of constant interruptions.
- Ability to schedule, direct and organize work within a diverse department and coordinate work with other departments to maintain efficiency and facilitate group decision-making, team building and conflict resolution.
- Must have knowledge of accounting and cost accounting systems, material and procurement systems and computer systems.
- Must have working knowledge of government acquisition regulations and contracts including FAR/DFAR.
High School Diploma or GED Certificate is required.AA /BA/BS in a business discipline preferred. Additional education or training in engineering, construction or ship repair is desirable. Three years of equivalent work experience could replace one year of formal education with a maximum of six years equivalent work experience replacing two years of education.
- Minimum five (5) years of responsibility in a government program or project management environment.
- Minimum three (3) years of experience with program or project budgets, work scheduling, material cost control, subcontractor control, change order development, negotiation and management.
- The person must maintain professional and technical knowledge. Experience working with first level supervision, customer representatives, Department Managers and Upper Level Management. The individual must have experience and knowledge of accounting and cost accounting systems, material and procurement systems and computer systems.
- The incumbent must have experience and working knowledge of government acquisition regulations and contracts including FAR/DFAR.
None required.
Physical Demands
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. 75% normal office environment; 25% of time spent in production areas in yard and aboard ships.The individual may be required to be in production areas in yard and onboard ships. He/she must be able to walk to and from job sites. The person must be able to climb inclined stairways and vertical ladders; to enter confined areas and tanks; to work at heights. He/she may be required to work more than 8-hour shifts and weekend work. The person must have good finger, hand and wrist dexterity required for extensive computer operations and may spend extended time sitting in front of a computer terminal entering/manipulating data. There may be local travel and out-of-town travel (including air travel) up to 5% of the time sometimes without notice.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary : $88,000 - $100,000
