What are the responsibilities and job description for the Accounting & Administrative Coordinator position at Victori Medical?
Job Description: Accounting & Administrative Coordinator
Location: Vernon Hills, IL
Employment Type: Full-Time
We are seeking a highly organized and detail-oriented individual who can efficiently manage accounting tasks, maintain positive vendor relationships, and provide professional front-office support. The ideal candidate excels in a fast-paced environment, demonstrates strong multitasking abilities, and brings structure and accuracy to daily financial operations.
Position Overview
The Accounting & Administrative Coordinator supports the company’s financial operations while also serving as a key administrative touchpoint for the team. This role handles essential day-to-day accounting tasks, assists with month-end responsibilities, and ensures smooth communication across departments, all while keeping the front office running efficiently.
Key Responsibilities:
Accounting Functions
- Perform daily Accounts Receivable duties, including billing, collections, and cash application
- Manage daily Accounts Payable tasks such as invoice entry, payment processing, and vendor communication
- Assist with routine bookkeeping activities to maintain accurate and up-to-date financial records
- Support month-end close processes, including reconciliations and reporting tasks
- Ensure compliance with internal controls, company policies, and accounting best practices
- Work cross-functionally with internal departments to resolve discrepancies and keep financial workflows moving
Administrative Support
- Answer and direct incoming phone calls with professionalism and excellent customer service
- Provide general administrative assistance to the office as needed
- Maintain the office filing system, ensuring documents are organized and easily accessible.
- Make travel and accommodation arrangements for staff as needed.
Qualifications
- Experience in accounting required; relevant work experience or formal education will be considered
- Proficiency in Excel (VLOOKUPs, pivot tables, formulas, etc)
- Experience with NetSuite or another ERP system strongly preferred
- Strong organizational skills and immaculate attention to detail
- Ability to juggle multiple priorities in a fast-paced environment without dropping the ball
- Excellent communication and interpersonal skills; comfortable working with vendors, customers, and internal teams