Advancement Coordinator

Advancement Coordinator FT 

Roosevelt (Corporate Offices) - San Antonio, TX 78210 

Description 

Reports to: VP Development (Direct)/VP of Communications (Indirect)           

Department: Development  

FLSA Classification: Non-Exempt                     

Travel: Up to 10%  

JOB SUMMARY:  

The Advancement Coordinator is a key role supporting both fundraising and communications activities at Vibrant Works. This position enhances donor engagement, strengthens fundraising initiatives, and helps elevate the organization’s mission through effective, accessible, and mission-aligned communication. 

The ideal candidate is highly organized, detail-driven, and skilled in managing both operational processes and creative content development. The role requires strong writing skills, a systems mindset, and the ability to translate impact into compelling stories for donors and the broader community. 

JOB FUNCTIONS AND RESPONSIBILITIES: 

Organizational Values 

• Demonstrate and embodies our values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy 

Development & Fundraising (Primary – ~50%) 

Donor Relations & Stewardship 

• Maintain accurate donor records and acknowledgment processes in CRM systems and event platforms 
• Support donor recognition and stewardship communications, including thank-you letters and impact reporting 
• Assist with donor research, segmentation, and wealth screening to support targeted engagement 
• Coordinate development-related materials and cross-functional communication, including board support 

Fundraising Campaigns 

• Coordinate logistics and outreach for annual giving, major gifts, and special campaigns 
• Collaborate with Communications to develop fundraising materials and content 
• Track campaign performance and prepare progress reports 
• Contribute insights to improve fundraising effectiveness 

Events & Engagement 

• Support planning and execution of fundraising and cultivation events 
• Manage logistics including invitations, RSVPs, vendors, volunteers, and day-of coordination 
• Coordinate auction items, in-kind donations, and event-related fundraising elements 
• Assist with event budgets and post-event reporting 

Administration & Operations 

• Maintain organized development files, reports, and documentation 
• Ensure CRM data integrity, including donor history and engagement tracking 
• Prepare monthly revenue and activity reports in collaboration with Finance and IT 
• Support gift processing and reconciliation with Accounts Receivable 
• Provide administrative support including scheduling, meeting prep, and note-taking 

Communications (Dotted Line – ~50%) 

Content Creation & Storytelling 

• Draft social media content aligned with campaigns and priorities 
• Write impact stories and mission-driven content for multiple audiences 
• Gather stories and content across departments to support storytelling 

Marketing & Digital Communications 

• Assist in developing and distributing email newsletters and internal communications 
• Create digital and print materials (flyers, graphics, presentations, event collateral) 
• Support website updates to ensure accuracy and alignment with messaging 

Campaign & Brand Support 

• Support execution of communications campaigns under Communications leadership 
• Assist with messaging and promotion for key events and initiatives 
• Ensure content aligns with brand voice and organizational priorities 

Accessibility & Quality 

• Write alt text and support accessible communication practices 
• Ensure materials meet accessibility and clarity standards 

Qualifications 

EDUCATION/EXPERIENCE: 

• Bachelor’s degree in communications, marketing, nonprofit management, or related field (or equivalent experience) 
• Minimum 2 years of experience in development, communications, marketing, or nonprofit roles 
• Experience with fundraising campaigns, donor relations, or content creation preferred 

SKILLS/ABILITIES: 

• Strong writing, editing, and storytelling abilities 
• Excellent organizational and project management skills 
• Experience with CRM systems (Salesforce preferred) and email marketing tools 
• Familiarity with social media platforms and basic graphic design tools (Canva or Adobe) 
• Understanding of accessible communications best practices 
• Strong interpersonal and collaboration skills 
• High attention to detail and ability to manage multiple priorities 
• Discretion and professionalism in handling confidential information 
• Process-driven and detail-oriented 
• Creative and mission-focused communicator 
• Collaborative and team-oriented 
• Adaptable and able to balance competing priorities 

PHYSICAL REQUIREMENTS: 

• Ability to lift, carry, or transport materials up to 20 lbs 
• Prolonged periods of sitting at a desk and working on a computer 
• Occasional standing and walking during events 
• Occasional bending, reaching, and light physical tasks related to event setup 
• Ability to work flexible hours as needed for major events or deadlines 

This job description does not imply these are the only duties to be performed.  The incumbent in this position will perform such other tasks as may be required for the effective operations of the Division/Department upon request by his/her supervisor. 

Please note: Under the AbilityOne Program, Vibrant Works gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process. 

Vibrant Works is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.