Admin Assistant, Accounts Payable - Two Rivers Marketing

Company Location: Two Rivers Marketing - Des Moines, IA
Position Type: Hybrid
Position Schedule: Full Time
Education Level: Minimum 2 Year Degree

WHO WE'RE LOOKING FOR

Two Rivers Marketing is looking for an individual to join our team and assist with various administrative and accounts payable duties. This position is primarily a supportive role that will include processing payables and employee expense reports and making employee travel arrangements. In addition, this individual will help support coverage and administrative duties of the Receptionist.

WHAT OUR ADMINISTRATIVE ASSISTANT, ACCOUNTS PAYABLE WILL DO ONCE THEY'RE HERE

Process all Accounts Payable:

• Receive vendor invoices, reconcile to, and reverse any outstanding PO/IOs, obtain approval and/or as necessary to process payment, maintain vendor invoice files and documentation.
• Work with the media team to resolve variances between Vendor invoices and Insertion Orders in Workamajig, ensuring that Insertion Orders have been prebilled, recording the Vendor Invoice and therefore closing the Insertion Order.
• Accrued Orders: regular review of outstanding accrued Insertion Order listing and follow up to resolve outstanding open orders.
• American Express Corporate: monitor transactions, obtain necessary approvals and coding for transactions, process transactions for payment, maintain files.
• Reconcile American Express statements for the Plum Card and Simply Business Card
• Associate Expense Reports:  process all associate expense reports in WMJ, review for accuracy and proper supporting documentation, obtain approvals as necessary, and distribute checks to associates.
• Cash Receipts:  receive and process client payments, both checks and ACH remittances; apply receipts to open accounts receivable; follow up on discrepancies.
• Miscellaneous Expense and Cash Disbursements:  monitor and record EPS postage withdrawals; monitor and record internal charges.
• Preparation of checks for signature and subsequent distribution.
• Annual assistance with audit selections and requests.
• Annual 1099 processing for the Agency.

Backup Assistance for the following Duties. (as needed):

• Arrange for rental cars, flights, and hotels for associate travel. 
• Answering the 2RM phone lines and provide front desk coverage in absence of the Receptionist
• Accounts Receivable/billing.

Additional Role Responsibilities:

• Completes timesheet daily.
• Other relevant duties to the position as assigned.

WHAT OUR ADMINISTRATIVE ASSISTANT, ACCOUNTS PAYABLE WILL NEED TO SUCCEED

• Minimum of 1 year or accounting experience
• Ability to work in a fast-aced environment
• Associate degree in accounting preferred (but not required)
• Detail oriented, organized, strong multitasking skills, and exceptional communication and interpersonal skills
• Customer-service-oriented attitude
• Strong attention to detail
• Experience with Workamajig or other agency billing software is a plus

Professionally, we're big enough to give you the opportunity to work with global B2B brands and move up in the ranks in a stable, growing company. Culturally, 2RM does things differently than typical shops. As an employee-owned agency, we put our associates first. Our commitment to work/life balance is like none other. At 2RM, you don't feel owned by your job. Like we always say, you won't live here. You'll thrive here. Our values drive how we work and who we hire. You will see these values ingrained in how we support our customers and work with team members in the work environment we've created.

This job description reflects the general duties of the job but is not a detailed description of all duties which may be inherent to the position. Reasonably related additional duties may be assigned to the individual Associate. 

VGM Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.