Receptionist / Administrative Assistant

About Us

Vetro Building Envelope, LLC specializes in commercial building envelope and glazing solutions. We are currently seeking a motivated and organized Receptionist / Administrative Assistant to become a part of our team.

Position Overview

The Receptionist / Administrative Assistant serves as the first point of contact for visitors, clients, and vendors while providing essential administrative support to ensure smooth daily office operations. This role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering outstanding customer service.

The ideal candidate is energetic, detail-oriented, highly organized, and capable of managing multiple responsibilities with professionalism and efficiency.

Key Responsibilities

•       Greet visitors, clients, and vendors in a professional and welcoming manner

•       Answer, manage and direct incoming phone calls using proper phone etiquette

•       Maintain organized filing systems, records, and office correspondence

•       Perform data entry and general clerical duties with accuracy and attention to detail

•       Schedule appointments, coordinate calendars, and assist with meeting arrangements

•       Utilize Microsoft Office Suite and Google Workspace for daily administrative tasks

•       Assist with invoice processing and bookkeeping support using Sage software

•       Proofread documents and maintain accurate office documentation

•       Managing supplies inventory and maintaining an organized office environment

•       Provide general administrative support to management and team members as needed

Qualifications

•       Previous experience in an administrative assistant, receptionist, or office support role

•       Strong organizational skills with the ability to prioritize tasks effectively

•       Excellent verbal and written communication skills

•       Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace

•       Strong customer service and interpersonal skills

•       Ability to work independently and collaboratively in a team environment

•       High attention to detail and professionalism

•       Experience with Sage or similar accounting software preferred

•       Bilingual Spanish-speaking skills are highly desirable

Benefits

•       $20.00 - $25.00 /per hour (Based on Experience)

•       Health, dental & vision insurance

•       Health Savings Account

•       401(k) with company match

•       Retirement Plan

•       Unlimited PTO & holidays

At Vetro Building Envelope, you’ll join a supportive and collaborative team where your contributions are valued and your organizational skills make a direct impact. We are looking for someone who brings positivity, professionalism, and a strong work ethic to our growing company.