What are the responsibilities and job description for the Manager - Administrative Professionals - Jacksonville FL position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Overview
Job Description
In this role, you will lead a team of administrative professionals, partner closely with leadership, and play a critical role in advancing process efficiency, employee development, and executive operations. You will bring structure, insight, and coaching into every aspect of your day—creating a positive ripple effect throughout the organization. This position is ideal for someone who is organized, proactive, decisive, and deeply committed to excellence and service.
Your Responsibilities Will Include
Leading and developing a high-performing administrative support team
Overseeing performance management, team member KPIs, and growth plans
Proactively managing workload distribution and internal team check-ins
Supporting assigned executives through calendar management, expense reports, event coordination, and meeting planning
Facilitating cross-department collaboration to optimize processes and implement improvements
Coordinating training sessions, tracking administrative metrics, and refining SOPs
Driving team-wide communication, motivation, and accountability in support of operational and strategic goals
Conducting bi-monthly 1-on-1s and leading monthly/quarterly team trainings
Distributing team workloads based on priorities, skills, and deadlines
Monitoring and improving administrative functions, policies, and resource allocation
Liaising with other departments to identify improvement opportunities
Delivering regular reports on performance, initiatives, and success metrics
Contributing to a culture of proactive communication, clarity, and excellence
Auto req ID
469239BR
Minimum Education Required
Bachelors
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
To thrive in this role, you'll need:
Knowledge of HR best practices and performance management
Excellent communication, time management, and interpersonal skills
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to think strategically and implement tactically
Proactive, organized, and a creative problem solver
Education/Experience
Bachelor’s degree in Business Administration, Management, or a related field required; Masters degree preferred
At least 7 years of administrative leadership experience, managing 5 people
Proven success in process improvement, training facilitation, and team member development
At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.
Environmental Factors And/or Physical Requirements
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
City*
Jacksonville
State*
Florida
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Haskell
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Overview
Job Description
In this role, you will lead a team of administrative professionals, partner closely with leadership, and play a critical role in advancing process efficiency, employee development, and executive operations. You will bring structure, insight, and coaching into every aspect of your day—creating a positive ripple effect throughout the organization. This position is ideal for someone who is organized, proactive, decisive, and deeply committed to excellence and service.
Your Responsibilities Will Include
Leading and developing a high-performing administrative support team
Overseeing performance management, team member KPIs, and growth plans
Proactively managing workload distribution and internal team check-ins
Supporting assigned executives through calendar management, expense reports, event coordination, and meeting planning
Facilitating cross-department collaboration to optimize processes and implement improvements
Coordinating training sessions, tracking administrative metrics, and refining SOPs
Driving team-wide communication, motivation, and accountability in support of operational and strategic goals
Conducting bi-monthly 1-on-1s and leading monthly/quarterly team trainings
Distributing team workloads based on priorities, skills, and deadlines
Monitoring and improving administrative functions, policies, and resource allocation
Liaising with other departments to identify improvement opportunities
Delivering regular reports on performance, initiatives, and success metrics
Contributing to a culture of proactive communication, clarity, and excellence
Auto req ID
469239BR
Minimum Education Required
Bachelors
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
To thrive in this role, you'll need:
Knowledge of HR best practices and performance management
Excellent communication, time management, and interpersonal skills
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to think strategically and implement tactically
Proactive, organized, and a creative problem solver
Education/Experience
Bachelor’s degree in Business Administration, Management, or a related field required; Masters degree preferred
At least 7 years of administrative leadership experience, managing 5 people
Proven success in process improvement, training facilitation, and team member development
At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.
Environmental Factors And/or Physical Requirements
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.
City*
Jacksonville
State*
Florida
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
Haskell