What are the responsibilities and job description for the Executive Associate II, Early Clinical Development - Princeton Pike NJ position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary
We are seeking a highly motivated Executive Assistant to join BMS. The position provides comprehensive administrative support to senior leadership within the Early Clinical Development Team. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.
Responsibilities (include, But Are Not Limited To)
Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Work with minimal supervision, have strong initiative and follow-up with focus on details
Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
Create purchase orders and assist in reconciling open purchase requisitions
Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
Support various projects as needed for team leads & external collaborations including basic project management.
Assists with onboarding of new hires and with any HR tasks including submitting job requisitions.
Partner with other site Executive Assistants as needed
Auto req ID
478142BR
Minimum Education Required
High School/GED
Job_Category
Analyst
Qualifications
Additional Qualifications/Responsibilities
High School degree, some college, or degree desirable.
Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment. Pharmaceutical, biotech start-ups, and venture capital companies preferred.
Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
Excellent communication skills, ability to work independently and as a collaborative team member.
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Compensation Overview
Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434
City*
Princeton Pike
State*
New Jersey
Job Code
Pharmaceutical Pharmaceutical
Affiliate Sponsor
Bristol Myers Sqibb BMS
Salary Range
>$100,000
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Position Summary
We are seeking a highly motivated Executive Assistant to join BMS. The position provides comprehensive administrative support to senior leadership within the Early Clinical Development Team. The successful candidate must be detail oriented, have strong organizational and coordination skills, and excellent communication skills. They will have demonstrated ability to prioritize, work independently, and be able to learn new tools and systems in an ever-evolving environment. The successful candidate will be highly collaborative and comfortable working in a fast-paced, team-oriented environment.
Responsibilities (include, But Are Not Limited To)
Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, ensuring manager’s meeting preparedness (e.g., assemble meeting materials & pre-reads) & preparing expense reports
Demonstrate strong interpersonal skills and diplomacy in all levels of management.
Work with minimal supervision, have strong initiative and follow-up with focus on details
Calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.
Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
Create purchase orders and assist in reconciling open purchase requisitions
Maintain and organize office operations and procedures such as expense reports, requisition of supplies, and other administration services.
Serve as a key point of contact to help resolve payment/invoicing/ordering issues.
Support various projects as needed for team leads & external collaborations including basic project management.
Assists with onboarding of new hires and with any HR tasks including submitting job requisitions.
Partner with other site Executive Assistants as needed
Auto req ID
478142BR
Minimum Education Required
High School/GED
Job_Category
Analyst
Qualifications
Additional Qualifications/Responsibilities
High School degree, some college, or degree desirable.
Minimum of 8 years of executive level administrative or comparable experience in a scientific research environment. Pharmaceutical, biotech start-ups, and venture capital companies preferred.
Highly proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)
Knowledge of the following applications is highly preferred: Concur, Ariba/SAP, SharePoint, Room Scheduler, Workday, Microsoft Teams.
Excellent communication skills, ability to work independently and as a collaborative team member.
If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Compensation Overview
Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434
City*
Princeton Pike
State*
New Jersey
Job Code
Pharmaceutical Pharmaceutical
Affiliate Sponsor
Bristol Myers Sqibb BMS
Salary Range
>$100,000
Salary : $100,000