What are the responsibilities and job description for the Executive Assistant - Sterling, VA position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Clearance Level - Must Be Able to Obtain
None
U.S. Person Required
Yes
Travel Percentage
25%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
No
Is Relocation Available
No
Job Description
Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.
Responsibilities Will Include:
Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
Update and maintain records, files and other documents/materials (electronic or in hard copy).
Performs multiple critical and time-sensitive tasks simultaneously.
Host visitors, coordinate parking, pass security clearances and escort uncleared visitors
Auto req ID
472277BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Required Education, Experience, & Skills
15 Years with HS or 8 Years with AA or 3 Years with BS
Experience working in a classified environment
Excellent written, oral, and interpersonal communication skills. Prior experience providing administrative support to senior leaders.
Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
A true team player who maintains a positive attitude in a dynamic environment
High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
Ability to create and foster a cooperative work environment.
Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities
Pay Information
Full-Time Salary Range: $73068 - $116908
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
City*
Sterling
State*
Virginia
Job Code
Executive_Assistant Executive Assistant
Affiliate Sponsor
BAE Systems
Salary Range
Not Disclosed
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Clearance Level - Must Be Able to Obtain
None
U.S. Person Required
Yes
Travel Percentage
25%
Clearance Level - Must Currently Possess
None
U.S. Citizenship Required
No
Is Relocation Available
No
Job Description
Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.
The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks.
Responsibilities Will Include:
Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
Update and maintain records, files and other documents/materials (electronic or in hard copy).
Performs multiple critical and time-sensitive tasks simultaneously.
Host visitors, coordinate parking, pass security clearances and escort uncleared visitors
Auto req ID
472277BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
Required Education, Experience, & Skills
15 Years with HS or 8 Years with AA or 3 Years with BS
Experience working in a classified environment
Excellent written, oral, and interpersonal communication skills. Prior experience providing administrative support to senior leaders.
Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
Flexibility and ability to prioritize tasks according to senior staff requirements.
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
A true team player who maintains a positive attitude in a dynamic environment
High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
Ability to create and foster a cooperative work environment.
Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities
Pay Information
Full-Time Salary Range: $73068 - $116908
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
City*
Sterling
State*
Virginia
Job Code
Executive_Assistant Executive Assistant
Affiliate Sponsor
BAE Systems
Salary Range
Not Disclosed
Salary : $73,068 - $116,908