What are the responsibilities and job description for the Administrative and Facilities Coordinator - Middletown, RI position at VetJobs?
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Basic Qualifications
High School Diploma or the equivalent is required.
CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
Responsibilities for this Position
Key Responsibilities
Office and Facility Operations
Receives, inspects, and logs incoming materials and deliveries; coordinates with engineering staff to ensure proper disposition.
Packs and prepares materials for outbound shipment in support of direct program activities.
Processes and tracks shipping requests, coordinating with freight carriers and internal stakeholders.
Maintains and restocks office supplies, breakroom consumables, and general facility items to support daily operations.
Manages the on-site stockroom, including inventory tracking, organization, and control of parts and materials.
Escorts visitors and coordinates with the Facility Security Officer (FSO) to ensure compliance with site access requirements.
Conducts routine inspections of safety equipment (AED, fire extinguishers) and maintains associated records.
Serves as the primary point of contact for facilities issues, IT support coordination, and outside vendors.
Travel and Expense Management
Coordinates travel arrangements for on-site employees, including transportation, lodging, and itinerary planning, with awareness of applicable security processes for international travel.
Prepares and submits expense reports for travel reimbursements on behalf of on-site employees to ensure timely filing.
Maintains familiarity with company travel policy and expense reporting tools to provide accurate guidance to on-site employees.
Knowledge, Skills & Abilities
Identifies opportunities to apply AI for continuous improvement and innovation.
Ability to work both independently and as a team member.
Applies discretion when dealing with sensitive information and situations.
Clear interpersonal skills and a professional demeanor in interacting with a wide variety of people.
Clear organization and time management skills, attention to detail, and ability to multi-task high priorities.
Contact with internal and external co-workers, managers, directors, executives, and administrative staff; external customers.
Develops and follows procedures to ensure consistent work performance.
Effectively and efficiently works within time constraints and adjusts to changing circumstances.
Proficient with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Self-starter who can work independently, with or without established procedures.
Strong attention to detail and a penchant for accuracy.
Auto req ID
472435BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
What you bring to the table:
A High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 2 years administrative or business experience
Prior experience in office administration, shipping/receiving, stockroom operations, or facilities support preferred.
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Solid writing and editing skills, vocabulary and grammar
Self-starter who can apply discretion when dealing with sensitive information/situations
What Sets You Apart
Exceptional organization and time management skills, attention to detail, and ability to multi-task high priorities
Outstanding interpersonal skills and a professional demeanor in interacting with a wide variety of people
Ability to work independently, within established procedures
Strong communication skills
Identifies opportunities to apply AI for continuous improvement and innovation
Target salary range: USD $23.39/Hr. - USD $25.09/Hr. This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.
City*
Middletown
State*
Rhode Island
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
General Dynamics Mission System
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Basic Qualifications
High School Diploma or the equivalent is required.
CLEARANCE REQUIREMENTS: Department of Defense Secret security clearance is obtainable within a reasonable amount of time after hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
Responsibilities for this Position
Key Responsibilities
Office and Facility Operations
Receives, inspects, and logs incoming materials and deliveries; coordinates with engineering staff to ensure proper disposition.
Packs and prepares materials for outbound shipment in support of direct program activities.
Processes and tracks shipping requests, coordinating with freight carriers and internal stakeholders.
Maintains and restocks office supplies, breakroom consumables, and general facility items to support daily operations.
Manages the on-site stockroom, including inventory tracking, organization, and control of parts and materials.
Escorts visitors and coordinates with the Facility Security Officer (FSO) to ensure compliance with site access requirements.
Conducts routine inspections of safety equipment (AED, fire extinguishers) and maintains associated records.
Serves as the primary point of contact for facilities issues, IT support coordination, and outside vendors.
Travel and Expense Management
Coordinates travel arrangements for on-site employees, including transportation, lodging, and itinerary planning, with awareness of applicable security processes for international travel.
Prepares and submits expense reports for travel reimbursements on behalf of on-site employees to ensure timely filing.
Maintains familiarity with company travel policy and expense reporting tools to provide accurate guidance to on-site employees.
Knowledge, Skills & Abilities
Identifies opportunities to apply AI for continuous improvement and innovation.
Ability to work both independently and as a team member.
Applies discretion when dealing with sensitive information and situations.
Clear interpersonal skills and a professional demeanor in interacting with a wide variety of people.
Clear organization and time management skills, attention to detail, and ability to multi-task high priorities.
Contact with internal and external co-workers, managers, directors, executives, and administrative staff; external customers.
Develops and follows procedures to ensure consistent work performance.
Effectively and efficiently works within time constraints and adjusts to changing circumstances.
Proficient with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Self-starter who can work independently, with or without established procedures.
Strong attention to detail and a penchant for accuracy.
Auto req ID
472435BR
Minimum Education Required
High School/GED
Job_Category
Administrative and Support Services
Additional Qualifications/Responsibilities
What you bring to the table:
A High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 2 years administrative or business experience
Prior experience in office administration, shipping/receiving, stockroom operations, or facilities support preferred.
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Solid writing and editing skills, vocabulary and grammar
Self-starter who can apply discretion when dealing with sensitive information/situations
What Sets You Apart
Exceptional organization and time management skills, attention to detail, and ability to multi-task high priorities
Outstanding interpersonal skills and a professional demeanor in interacting with a wide variety of people
Ability to work independently, within established procedures
Strong communication skills
Identifies opportunities to apply AI for continuous improvement and innovation
Target salary range: USD $23.39/Hr. - USD $25.09/Hr. This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.
City*
Middletown
State*
Rhode Island
Job Code
Administrative_Assistant Clerical
Affiliate Sponsor
General Dynamics Mission System
Salary : $23 - $25