Recruiting Coordinator (Retail Hiring Support)

JOB DESCRIPTION

Job Title: Recruiting Coordinator (Retail Hiring Support)

Location: Johnston, RI (Hybrid – 4 days onsite)

Duration: 6 Months with possible extension
Pay Rate: $29.57/hr W2
Schedule: Flexible (4 days or less in office depending on business needs)

Job Summary:

The Recruiting Coordinator will provide end-to-end administrative and coordination support to the recruiting team. This role focuses on interview scheduling, candidate communication, offer support, and recruiting operations, ensuring a seamless hiring experience for candidates, recruiters, and hiring managers.

Key Responsibilities:

• Coordinate and schedule interviews (1:1 and panel) across multiple roles and levels
• Manage candidate communication, confirmations, and scheduling logistics
• Arrange conference rooms, video interviews, and travel logistics when required
• Support offer letter creation and quality checks
• Confirm start dates and initiate onboarding/preboarding activities
• Assist candidates and recruiters with applicant tracking system (ATS) actions (applications, offer acceptance, etc.)
• Escalate system issues and identify trends for process improvement
• Provide exceptional customer service to candidates, recruiters, and hiring managers
• Support automated interview tools (e.g., Paradox) and coordination workflows
• Maintain accurate records and meet SLA timelines for recruiting activities
• Participate in process improvement initiatives and recruiting projects

Required Qualifications:

• 0–3 years of experience in recruiting coordination, HR, or administrative support
• Strong organizational and coordination skills
• Excellent communication skills (written & verbal)
• Ability to work in a fast-paced, high-volume environment
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Office (Outlook, Excel, Teams)
• Ability to work both independently and collaboratively

Preferred Skills:

• Experience with Applicant Tracking Systems (ATS) – ideally Oracle Recruiting Cloud
• Exposure to recruiting, talent acquisition, or HR processes
• Experience supporting multiple recruiters or stakeholders
• Familiarity with automated interview tools (e.g., Paradox)

Work Environment & Notes:

• Hybrid role – 4 days onsite in Johnston, RI
• Supports up to 6 recruiters across retail hiring
• Fast-paced, deadline-driven environment
• Focus on scheduling timelines and recruiting KPIs
• Strong emphasis on handoffs, communication, and coordination accuracy

Ideal Candidate:

• Highly organized with strong follow-through
• Comfortable handling high-volume scheduling and coordination
• Strong communicator who can manage multiple stakeholders
• Detail-oriented with a focus on accuracy and efficiency