Office Administrator

• Answer incoming office calls and route them to the appropriate personnel.
• Conduct professional intake for new client inquiries (gather details, log information, and flag priority).
• Monitor the office email inbox and respond or route messages as needed.
• Send and manage calendar invites based on verbally scheduled meetings.
• Maintain organized records of client inquiries, contacts, and internal notes.
• Provide general administrative support to the team.
• Communicate clearly and professionally with internal team members and external contacts.
• Proactively follow up on tasks, emails, and outstanding items to ensure completion.
• Track, manage, and complete assigned projects with minimal supervision.
• Track and provide reminders for key dates, meetings, and action items.
  
  

• Oversee employee scheduling and ensure accuracy.
• Assist with schedule coordination as needed.
• Support scheduling structure and operational planning.
  
  

• Manage administrative documentation and organization.
• Restructure and maintain the company Google Drive for efficiency and accessibility.
• Maintain organized filing systems (digital and physical).
  
  

• Coordinate with vendors and service providers (e.g., phone, internet, water, alarm, utilities) as directed.
• Liaise with property management for any office-related issues.
• Maintain and order office and kitchen supplies as needed.
• Ensure the office remains operational, stocked, and presentable at all times.
• Support office setup and ongoing operational needs.
  
  

• Manage receipts and financial documentation.
• Forward receipts to the bookkeeper and assist with invoicing processes.
• Assist with basic invoicing support and document handling as directed.
  
  

• Provide reception and front-office support as needed.
• Support leadership with administrative tasks and follow-up.
• Assist with projects, operational tasks, and process improvements.
  
  

• Proven experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Strong follow-up skills with a track record of completing tasks and projects.
• Highly organized with strong attention to detail.
• Ability to prioritize, multitask, and meet deadlines.
• Proficiency in Google Workspace.
• Self-starter who takes ownership and works independently.

• Paid 30-minute lunch.
• 40 hours (5 days) of paid sick leave annually.
  
  

Veterans Covert Protection Group (VCPG) is a veteran-led security firm headquartered in California, providing executive protection, corporate security, campus protection, residential security, and high-end event coverage.Founded on military discipline and private-sector precision, VCPG operates with an intelligence-led, compliance-first approach. Our mission is to deliver protective services that enhance business continuity, protect people and assets, and strengthen organizational resilience.We work with corporate leadership teams, educational institutions, private estates, event venues, and high-net-worth individuals who require professional, discreet, and reliable protection services. Every engagement begins with assessment, planning, and strategic deployment — not assumptions.Our personnel are trained professionals who understand operational standards, communication protocols, and the importance of representing clients with discretion and professionalism. We prioritize preparedness, coordination, and adherence to California regulatory standards.At VCPG, security is not simply a presence — it is a structured protective strategy designed to support stability, confidence, and long-term partnership.