What are the responsibilities and job description for the Shipping Administrator - Greenlawn NY position at Veteran Jobs - 2023 Mar 01 - Veterans Resources?
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post. Job Description
Every day, BAESystems ships the most sophisticated electronics-from the circuitry that powers the MarsRover, to the communications gear that safeguards the F35, to the lowemission solutions lighting up the City of Lights.Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving.
At BAESystems you'll join a team of the sharpest analytical minds in aerospace and defense-people who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure.We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.
Our core missions-"We Protect Those Who Protect Us and "We Innovate For Those Who Move the World"-are lived out every time a critical part leaves our doors on time and on spec. If you're ready to apply your meticulous eye for detail, love turning paperwork into precisionengineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAESystems. In this role you will be responsible for:
Prepare & Manage Shipping Documentation
Create, review, and release all required shipment paperwork (air waybills, barcode labels, commercial invoices, packing lists, etc.) in accordance with customer, commercial, and regulatory standards.
Interface with multiple web portals required for shipping documentation.
Extract & Validate Shipping Information
Read government and commercial contracts/purchase orders, and internal requisitions to locate key shipping data.
Identify any discrepancies between data sources that prevents the creation of shipping documents. Work with key stakeholders to reach a resolution.
Maintain Export & ITAR Compliance
Follow internal SOPs to ensure every international shipment meets U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) requirements.
Flag any missing or questionable items for Export team to review and document corrective actions.
Interface with Internal, External & Government Stakeholders
Serve as the primary point of contact for internal customers and our in-house government agency, DCMA (Defense Contract Management Agency).
Coordinate with external carriers, freight forwarders, and customs brokers as needed.
Timely Processing & Record Keeping
Ensure all shipment requests are processed within defined service level targets.
Generate routine performance reports.
Maintain organized, audit ready, electronic and physical shipping records.
Update status dashboards.
Every day, BAESystems ships the most sophisticated electronics-from the circuitry that powers the MarsRover, to the communications gear that safeguards the F35, to the lowemission solutions lighting up the City of Lights.Behind each launch, delivery, and deployment is a Shipping Administrator who turns complex contracts and purchase orders into flawless, compliant shipments that keep our missions moving.
At BAESystems you'll join a team of the sharpest analytical minds in aerospace and defense-people who love digging through dense documents, spotting the tiniest discrepancy, and keeping multiple internal customers smiling under pressure.We value the diversity of thought that makes our logistics flawless, and we give you the flexible work environment you need to excel both at work and at home.
Our core missions-"We Protect Those Who Protect Us and "We Innovate For Those Who Move the World"-are lived out every time a critical part leaves our doors on time and on spec. If you're ready to apply your meticulous eye for detail, love turning paperwork into precisionengineered shipments, and want to build a career where every document you validate helps protect the planet and the people who defend it, come build your future with BAESystems. In this role you will be responsible for:
Prepare & Manage Shipping Documentation
Create, review, and release all required shipment paperwork (air waybills, barcode labels, commercial invoices, packing lists, etc.) in accordance with customer, commercial, and regulatory standards.
Interface with multiple web portals required for shipping documentation.
Extract & Validate Shipping Information
Read government and commercial contracts/purchase orders, and internal requisitions to locate key shipping data.
Identify any discrepancies between data sources that prevents the creation of shipping documents. Work with key stakeholders to reach a resolution.
Maintain Export & ITAR Compliance
Follow internal SOPs to ensure every international shipment meets U.S. Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR) requirements.
Flag any missing or questionable items for Export team to review and document corrective actions.
Interface with Internal, External & Government Stakeholders
Serve as the primary point of contact for internal customers and our in-house government agency, DCMA (Defense Contract Management Agency).
Coordinate with external carriers, freight forwarders, and customs brokers as needed.
Timely Processing & Record Keeping
Ensure all shipment requests are processed within defined service level targets.
Generate routine performance reports.
Maintain organized, audit ready, electronic and physical shipping records.
Update status dashboards.