Executive Administrative Assistant

Position Type: Independent Contractor

Compensation: $30.00 per hour

Hours: Approximately 10 hours per week

Work Arrangement: Hybrid – Approximately 4 to 5 hours per week may be completed remotely, with the remaining hours requiring in-person attendance for board meetings, organizational support, and other business needs as necessary.

Position Summary

Vesta, Inc., a thriving not-for-profit mental health organization, located throughout Maryland. With a steadfast commitment to excellence, we offer comprehensive behavioral healthcare services, including clinic facilities, day programs, and residential homes tailored to individuals grappling with mental health disorders.

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Contractor to provide administrative support to the Chief Executive Officer (CEO) and the organization's Board of Directors. This position plays a key role in supporting effective communication, coordinating meetings, maintaining organizational records, and ensuring smooth day-to-day administrative operations.

The ideal candidate is professional, discreet, adaptable, and comfortable working with executive leadership while independently managing multiple priorities.

Key Responsibilities

• Provide administrative support to the CEO and Board of Directors.
• Coordinate and schedule Board of Directors, committee, and executive meetings.
• Prepare, distribute, and maintain meeting agendas, board packets, minutes, and related materials.
• Manage confidential correspondence, organizational records, and documentation with a high degree of discretion.
• Assist with board communications and follow up on action items.
• Coordinate logistics for virtual and in-person meetings.
• Maintain organized electronic filing systems.
• Support special projects, organizational events, and strategic initiatives as assigned.
• Serve as a professional point of contact for board members, community partners, and stakeholders.
• Perform other administrative duties that support organizational operations.

Qualifications

• Experience providing executive administrative support, preferably to senior leadership or nonprofit boards.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication skills.
• Demonstrated professionalism, integrity, and ability to maintain confidentiality.
• Proficiency with Microsoft 365, Zoom, and other standard business applications.
• Ability to work independently and manage competing priorities with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Experience supporting nonprofit organizations or governing boards is preferred.

Work Schedule

This independent contractor position averages approximately 10 hours per week. Approximately 4 to 5 hours may be performed remotely, with the remaining hours dedicated to in-person meetings, board support, or other organizational needs. 

Compensation

• $30.00 per hour as an independent contractor.
• Approximately 10 hours per week.
• No employee benefits are provided with this independent contractor position.

Independent Contractor Notice

This position is an independent contractor engagement and does not constitute employment with the organization. The selected contractor will be responsible for all applicable federal, state, and local taxes, insurance, licenses, and business expenses associated with providing services. The contractor is not eligible for employee benefits, including health insurance, paid leave, retirement benefits, unemployment insurance, or workers' compensation benefits through the organization. The contractor will provide services in accordance with the terms of an independent contractor agreement.