Home Renovation Admin

Position Overview

The Krista Home interior design firm in Palm Beach Gardens is seeking a highly organized and experienced Home Renovation Admin with a unique blend of skills relating to the off-site coordination and on-site supervision of home renovation projects. This position requires experience coordinating the work of contractors, subcontractors, and designers. This role requires a seasoned professional who can deliver executive-level administrative work (project management, scheduling, resourcing), on-site supervision, on-site implementation (basic home renovation handyman skills), and thoughtful engagement with homeowner/clients.

Key Responsibilities 

Administrative Support (In-Office Project Coordination)

• Proactively coordinate and prioritize work done by on-site renovation professionals (carpenters, electricians, flooring, window treatments, fixtures), designers, and other professionals.
• Coordinate calendars, installations, and site visits across multiple active projects.
• Prepare high-level correspondence, proposals, and presentations for clients, designers and partners.
• Anticipate leadership needs, providing timely information, materials, and logistical support.
• Assist with expense reporting.
• Be the communication link between design teams, vendors, contractors, and clients.
• Use your knowledge of construction and trades to keep site activity aligned with project goals.
• Keep internal software updated with accurate client and project information.
• Stay calm and solutions-oriented in a fast-paced, detail-driven environment.

Renovation & Installation (Oversight and Implementation)

• Lead on-site installation efforts, coordinating vendors, logistics, and design teams to deliver flawless results that align with the company's creative vision.
• Perform in-field tasks including site inspections, quality control, and accurate measurement recording.
• Resolve on-site issues swiftly while maintaining professionalism and client confidence.
• Maintain oversight of warehouse inventory, ensuring all items are properly cataloged and ready for installation.
• This role requires hands-on, in-field manual labor work, including job-site clean-up, hanging artwork, accurate field measurements, and lifting items of 50 lbs or less.
• On-site issue resolution with the Design Team, Director of Operations and Senior Project Manager.

Client Service & Relationship Management

• Act as a polished, client-facing representative of the company, ensuring every interaction reflects our brand's service standards.
• Research and prepare briefing materials for client meetings; manage follow-up actions to advance opportunities.
• Serve as a primary point of contact during installations, ensuring clients feel informed, supported, and delighted throughout the process.

• Minimum 5 years of experience in both on-site and off-site home renovation supervision and coordination.
• Demonstrated success directly supporting executives at a high level, with strong organizational and administrative skills
• Hands-on experience leading or overseeing high-profile design installations — coordinating vendors, logistics, and client-facing delivery
• Strong, established network within the luxury design industry preferred, with credibility and exposure to high-touch client service environments
• Solid written and verbal communication skills with a polished professional presence
• Comfortable balancing in-office-based project administration with in-field installation oversight, including handyman and physical tasks (lifting up to 50 lbs)

• Competitive salary commensurate with experience
• Comprehensive benefits package, including health insurance and paid time off.
• Opportunities for professional growth and development.
• A supportive and collaborative work environment.
• The chance to work on exciting, high-impact projects.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.