What are the responsibilities and job description for the Office Administrator position at VES Energy?
Office Administrator – Payroll & Accounting
Company: VES Energy, LLC
Location: Jackson, Michigan
Employment Type: Full-Time
Compensation: Competitive, based on experience
About Us
VES Energy is the management company responsible for overseeing administrative, financial, and operational support for a group of companies operating in the utility, construction, and energy industries.
We are seeking a dependable, organized, and detail-oriented Office Administrator to support our corporate office and multiple affiliated companies, including Veterans Utility Services and Amerivac.
The ideal candidate will have experience with QuickBooks, payroll processing, basic accounting, and office administration.
Key Responsibilities
- Process weekly payroll for multiple companies, ensuring accuracy and timely completion.
- Review employee timesheets, verify hours, and maintain payroll records.
- Enter and maintain financial transactions using QuickBooks.
- Assist with accounts payable, accounts receivable, invoicing, and vendor payments.
- Support the CFO and accounting department with bookkeeping, reconciliations, and financial reporting.
- Maintain accurate records and documentation for multiple business entities.
- Assist with employee onboarding, personnel records, and benefits administration.
- Coordinate with project managers and field supervisors to collect payroll and billing documentation.
- Maintain organized electronic files and administrative records.
- Communicate with employees, vendors, customers, and management.
- Assist with general office operations across the group of companies.
Required Qualifications
- Previous experience in office administration, payroll, bookkeeping, or accounting support.
- QuickBooks experience required; QuickBooks Desktop preferred.
- Experience processing payroll required.
- Proficiency in Microsoft Excel, Outlook, and Word.
- Strong organizational skills and attention to detail.
- Ability to handle confidential financial and employee information.
- Ability to prioritize multiple responsibilities and meet strict deadlines.
- Strong communication skills and ability to work independently.
Preferred Qualifications
- Experience supporting multiple companies or business entities.
- Background in construction, utilities, or related industries.
- Experience with accounts payable, accounts receivable, and bank reconciliations.
- Familiarity with construction job costing and labor tracking.
- Basic understanding of accounting principles and financial reporting.
- Experience with Microsoft 365, Teams, and SharePoint.
- Military veterans are strongly encouraged to apply. Veteran status is considered a plus.
What We Offer
- Competitive compensation based on experience.
- Health insurance and company benefits.
- 401(k) retirement benefits.
- Paid time off and holidays.
- Opportunities for professional growth within our organization.
Who We're Looking For
We need someone who is organized, dependable, accurate, and capable of supporting multiple companies in a fast-paced environment.
This position works closely with our CFO and management team to ensure payroll, accounting records, and daily administrative operations run efficiently.
The ideal candidate takes initiative, identifies problems, and helps improve administrative processes rather than simply completing assigned tasks.
VES Energy, LLC is an Equal Opportunity Employer.
Pay: $50,000.00 - $75,000.00 per year
Work Location: In person
Salary : $50,000 - $75,000