Event Specialist

Job Title: Event Specialist

Location: Scottsdale, AZ (Hybrid - 3 days/week onsite)

*Please note that this is a contract role with one of our clients on W2.

Duties: .

Event Specialist - In this position you will be responsible for meticulously planning and coordinating our participation in trade shows and events. You will work closely to ensure the successful execution of trade shows, from signing up for the event, to asset shipping and post-event analysis. Your attention to detail and organizational skills will be vital in making each trade show a memorable and impactful experience.

Key Responsibilities:

Trade Show Planning:

• Collaborate with the Event director to understand event objectives and goals.
• Register for appropriate trade shows and events that our industry and sales team select to attend.

Booth Design and Asset Management:

• Coordinate the production of booth assets, including graphics, promotional materials, and giveaways that have been created by our in-house creative team.
• Ensure all booth assets are packed, shipped, and stored correctly for each event.

Logistics and On-Site Support:

• Manage all logistical aspects of trade show participation, including booth and collateral shipping, and sending detailed event logistics email to attendees.
• Coordinate with vendors, contractors, and venues to ensure a seamless event experience.
• When traveling to an event: Troubleshoot any on-site issues and oversee the smooth operation of the booth during the event, supervise labor during setup..

Budget Management:

• Help manage event budgets, tracking expenses and providing regular reports to event director.
• Identify cost-saving opportunities without compromising the quality of the event.

Qualifications:

• Exceptional organizational skills and attention to detail.
• Strong project management abilities, including the ability to multitask and meet deadlines.
• Excellent communication and interpersonal skills.
• Willingness to travel to trade show locations as required.
• Creative problem-solving skills and ability to adapt to changing circumstances.