Associate Event Specialist

A little about us

CKE is a boutique B2B events agency that helps companies plan and deliver conferences, trade shows, field marketing programs, and internal events.

Since 2016, we've partnered with teams at companies to bring events to life around the world. We stay boutique on purpose, working closely with a select group of clients so we can stay hands-on, move quickly, and give every event the attention it deserves.

Our approach is simple:

We follow through on our commitments.

We communicate openly and honestly.

We solve problems before they become problems. 

We care about the details.

We build relationships that last.

We're looking for someone who shares those values and takes pride in doing great work. If you're highly organized, dependable, thoughtful, and excited by the idea of helping clients create meaningful experiences, we'd love to meet you.

What you'll be doing

As an Associate Event Specialist, you'll support the planning and execution of conferences, trade shows, field marketing programs, and internal events. You'll work closely with our founder, Charlene, and the rest of the team to keep projects moving forward, manage logistics, communicate with clients and vendors, and help ensure every detail is accounted for.

This role is ideal for someone who enjoys solving problems, staying organized, and being the person others can count on. You'll gradually take on more ownership and responsibility as you build confidence leading projects independently.

At CKE, we believe great events are built through strong planning, thoughtful execution, and genuine partnership. You'll play an important role in helping us deliver that experience for every client.

Some of your responsibilities include:

• Project support and ownership: Partner with Charlene and the broader team to support event planning and execution from kickoff through post-event wrap-up. Track milestones, manage action items, and help ensure projects are delivered on time and with attention to detail.
• Event strategy and planning: Develop an understanding of each event's goals, audience, and success metrics. Contribute thoughtful recommendations and support planning decisions that align with client objectives.
• Logistics management: Support the planning and execution of conferences, trade shows, field marketing programs, and internal events. Coordinate timelines, deliverables, and event logistics to keep projects moving forward.
• Vendor and venue coordination: Research, source, and communicate with venues, caterers, AV providers, and other event partners. Support negotiations, manage logistics, and help build strong vendor relationships.
• Swag, collateral, and production: Coordinate event materials, signage, swag, and printed collateral. Manage production timelines and quality control to ensure everything arrives accurately and on schedule.
• Client and stakeholder communication: Participate in client meetings, status calls, and ongoing communication. Help build strong relationships with clients, sponsors, speakers, vendors, and other stakeholders.
• Budget and financial support: Assist with budget tracking, invoice management, and post-event reconciliation while developing a strong understanding of event financials.
• Onsite execution: Travel for site visits, walkthroughs, and event execution. Support setup, registration, vendor management, attendee experience, and day-of operations.
• Post-event reporting and analysis: Assist with attendee feedback collection, event reporting, performance metrics, and recommendations for future improvements.
• Process improvement: Look for opportunities to improve workflows, enhance the client experience, and help the team operate more efficiently.

Who you are

• Experience: 3 years of experience in event planning, project management, field marketing, or a related role.
• High standards: You take pride in doing great work and care deeply about the details. You don't wait to be reminded, and you don't cut corners. You understand that trust is built through consistency, follow-through, and delivering on commitments.
• Reliable and accountable: You follow through on commitments, take ownership of your work, and someone the team can trust.
• Detail-oriented: You have a strong eye for detail and understand that great events are built through thoughtful planning and execution.
• Problem solver: You anticipate challenges, think critically, and proactively identify solutions while knowing when to ask for support.
• Strong communicator: You communicate clearly and professionally with clients, vendors, and teammates. You're proactive in sharing updates, flagging potential issues early, and ensuring stakeholders stay informed and aligned.
• Team-oriented: You enjoy collaborating with others, value different perspectives, and contribute to a positive team environment.
• Organized and adaptable: You can manage multiple priorities at once, stay calm when plans change, and keep projects moving forward.
• Exceptional time management skills: You'll bring a sense of urgency and ownership to complete tasks to their deadlines and know ahead of time when items are falling behind. You'll be able to triage tasks and prioritize deadlines.
• Technically savvy: You're comfortable learning new tools and technologies. Experience with ClickUp, Google Workspace, Slack, event tech stacks, and Apple products is a plus.
• [Bonus] Industry Enthusiast: Experience supporting B2B conferences, trade shows, sponsorship programs, or field marketing events.

Expectations

• Role: Full-time employment
• Compensation: $60,000 to $67,000 based on experience
• Location: Remote; USA
• Manager: Reports directly to the Founder and CEO, Charlene Ditch
• Travel: Must be willing to travel domestically and internationally for site visits and events.
• Benefits: Company-paid medical, dental, and vision coverage; professional development opportunities and continued learning; flexible PTO and paid holidays; wellness, fitness, and office stipends; and more.

How to apply

Please email Charlene at careers@workwithcke.com with the following:

1. Subject line: “Qualified Associate Event Specialist - [Your Name]”
2. Your resume in PDF
3. Instead of a cover letter, please answer the following questions in a PDF format:

• What motivates you to apply for the Associate Event Specialist position?
• How would your colleagues describe you?
• What event experience has had the biggest impact on your career so far?
• What are your salary expectations for this role?