What are the responsibilities and job description for the Sr. Accounts Payable Specialist position at Vertafore Career Center?
Vertafore is a leading technology company whose innovative software solutions are advancing the insurance industry. Our suite of products provides solutions to our customers that help them better manage their business, boost their productivity and efficiencies, and lower costs while strengthening relationships.
Our mission is to move InsurTech forward by putting people at the heart of the industry. We are leading the way with product innovation, technology partnerships, and focusing on customer success.
Our fast-paced and collaborative environment inspires us to create, think, and challenge each other in ways that make our solutions and our teams better.
We are headquartered in Denver, Colorado, with offices across the U.S., Canada, and India.
Come join our exciting team! We are seeking a detail-oriented and experienced Senior Accounts Payable Specialist. This key member of our finance team will manage and improve upon our invoice upload, coding, and payment process. This process requires continual maintenance on a strict timeline, which ensures timely payments to our vendors. The candidate must be skilled in Microsoft Excel, be highly organized, have strong written and verbal communication, have demonstrated ability to follow up with people of all levels in the organization, meet deadlines, and have a deep understanding of AP best practices.
This position will own the Accounts Payable email inbox and be responsible for the incoming and outgoing Accounts Payable Department correspondence. In addition, this position is accountable for accurate and efficient data entry and document filing, as well as timely and professional responses to internal and external customer inquiries.
The Senior Accounts Payable Specialist will continue to improve and expand Accounts Payable’s on-going paperless initiative. They will work with vendors to receive invoices electronically.
They will work closely with our Procurement team to ensure invoices are matched to the correct purchase orders. This position will require critical thinking, research, and analysis to resolve invoice discrepancies associated with Purchase Order matching and invoice coding based on the chart of accounts. The Senior Accounts Payable Specialist must also research vendor activity to respond to recurring, ad hoc, and audit requests.
This role goes beyond transactional processing and plays a critical role in month-end close activities, financial reporting, and internal controls. The ideal candidate brings a team-centered, process-improvement mindset to support the organization’s financial accuracy and vendor accounting and payment reliability.
Core Requirements and Responsibilities:
-
Review vendor invoices for appropriate documentation and validity prior to payment
-
Utilize our OCR software to input invoices into the accounting system and then review uploads to ensure accurate data and general ledger account, cost center, and purchase order assignment
-
Collaborate with other Vertafore departments to follow-up on vendor invoice issues and discrepancies
-
Maintain Accounts Payable inbox
-
Reconcile vendor statements and resolve aged payables, debit balances, and unapplied payments
-
Monitor aging reports and ensure timely and accurate processing of payments
-
Assist with month-end and year-end close activities, including accruals and reporting, monthly reconciliation of the Trade AP account to the GL, employee expense reimbursements, and corporate credit card reconciliations
-
Run weekly analytics to identify potential missing invoices
-
Support internal and external audits by providing necessary documentation and explanations
-
Monitor and ensure compliance with internal financial controls and company policies
-
Provide information for audit requests
-
Assist with other projects and ad hoc requests as needed
Knowledge, Skills and Abilities:
-
Ability to interact with customers, employees, and vendors in a professional manner
-
Proven ability to establish and maintain effective working relationships.
-
Ability to work as an active participant in a team environment
-
Knowledge and skill using computerized word processing, spreadsheet, and other database software
-
Organizational skills to accomplish a variety of concurrent tasks on a day-to-day basis and make appropriate decisions in performing duties independently to meet the needs and goals of the department
-
Ability to work effectively in a fast-paced with cross-functional teams
-
Fast turnaround of information and requested reports, teamwork, productivity and capacity expansion
-
Experience with data entry into an ERP system required
-
Ability to work independently and manage time effectively
-
Excellent written and verbal communication skills
-
Detail oriented and highly organized to provide accurate processing
-
Strong analytical and creative problem-solving skills