Executive Assistant

$45,000 - $55,000 / year

Vertafore is a leading technology company whose innovative software solution are advancing the insurance industry. Our suite of products provides solutions to our customers that help them better manage their business, boost their productivity and efficiencies, and lower costs while strengthening relationships.

Our mission is to move InsurTech forward by putting people at the heart of the industry. We are leading the way with product innovation, technology partnerships, and focusing on customer success.

Our fast-paced and collaborative environment inspires us to create, think, and challenge each other in ways that make our solutions and our teams better.

We are headquartered in Denver, Colorado, with offices across the U.S., Canada, and India.

An Executive Assistant at Vertafore will be responsible for providing high-level, administrative support to two to three members of Vertafore’s executive team. This includes but is not limited to; fully managing and maintaining their schedules, scheduling meetings as requested by the executive, onsite meeting support when necessary, booking and managing extensive domestic travel, and organizing and submitting expense reports. An Executive Assistant at Vertafore is heavily involved in all department operations and will have the opportunity to truly partner with their executives and the teams that they support. The role requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment.  The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients and works independently with minimal supervision or direction.

Core Requirements and Responsibilities:

Essential job functions included but are not limited to the following:

·         Manage and coordinate schedule of meetings, events, and travel for executives supported and, when necessary, members of their team.  Ensure supported executives are prepared with all materials and information for meeting, events, and travel.

·         Compile materials for reports and/or presentations.

·         Generate reports in Excel and Power Point.

·         Prepare expense reports in Concur.

·         Set up appointments, manage and maintain executive calendars through Microsoft Outlook.

·         Assist with the scheduling and logistics for new hire interviews and onboarding.

·         Strong attention to detail, follow-up and excellent organizational skills.

·         Ability to treat sensitive/confidential information with appropriate discretion.

·         Strong sense of urgency, adaptability, flexibility and resourcefulness.

·         The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines, and quickly adapt and manage shifting priorities.

·         Answers telephones, screens calls, and forwards messages in an efficient and courteous manner.

·         Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook.  Excellent word processing and file management skills.

·         Good working knowledge of office equipment and procedures including computers, printers, mailing equipment, telephone systems, filing systems, etc.

·         Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills.

·         Receives visitors in a courteous and professional manner; determines nature of visit and directs accordingly.

·         Ability to work after hours as necessary.

Salary : $45,000 - $55,000