Executive Assistant - Versiti Blood Research Institute

Overview

Located in Milwaukee, Wisconsin, the Versiti Blood Research Institute (VBRI) is the largest blood-focused research institute in the United States. With over 30 basic, translational, and clinical investigators, the institute is dedicated to advancing scientific knowledge and developing innovative therapies related to blood and blood disorders. The institute's research interests encompass a wide range of topics, including transfusion medicine, cellular therapy, thrombosis/hemostasis, immunology, and hematologic malignancies. As a vital part of Versiti, a non-profit organization with a blood bank at its core, the VBRI strives to improve lives through innovative research and the development of novel diagnostics and treatments.

VBRI is part of the Milwaukee Regional Medical Campus, a rapidly growing clinical-translational research hub. VBRI’s proximity to the Medical College of Wisconsin, Childrens’ Hospital of Wisconsin, and Froedtert Hospital facilitates seamless interdisciplinary collaborations. A range of exemplary core facilities support highly competitive research. In the summer of 2024, construction of a new research building began, doubling existing VBRI research space to enable the recruitment of 10-15 new faculty. With its renowned researchers, strategic expansion plans and location in a highly collaborative environment, the VBRI is poised to maintain and expand its position as one of the leading hematology institutes in the world.

Position Summary

Under the direction of the assigned executive, provides advanced administrative support to the executive and provides support to the executive's areas of responsibilities.

Total Rewards Package

BenefitsVersiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.

Responsibilities

• MAJOR RESPONSIBILITIES The Executive Assistant provides a variety of advanced administrative support as needed specific to assigned executive and executive’s areas of responsibility * Manages schedules using electronic calendar system. * Arranges various meetings and workshops including internal and external participants. * Coordinates travel arrangements and prepares itineraries. * Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations. * Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit. * Provides administrative support to meetings and committees as assigned. * Manages executive suite guests, greeting employees and visitors in a professional manner; able to answer and direct inquiries as appropriate. * Participates in team concept providing cross-coverage in department. *Able to function in a high-paced environment with changing priorities and varied personalities. * Advance skills in Excel and Powerpoint
• Additional RESPONSIBILITIES * Provides administrative support to meetings and committees as assigned. * Manages executive suite guests, greeting employees and visitors in a professional manner; able to answer and direct inquiries as appropriate. * Participates in team concept providing cross-coverage in department. *Able to function in a high-paced environment with changing priorities and varied personalities.
• GENERAL DUTIES * Participates in meetings and work groups as needed. * Creates a professional demeanor with internal and external customers ensuring that the service standards of Versiti are maintained at all times.
• GENERAL DUTIES * Organizes and maintains file system. * Places and screens phone calls. * Opens and sorts mail. * Performs incidental word processing/typing, photocopying and faxing.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
• Understands and performs in accordance with all applicable regulatory and compliance requirements
• Complies with all standard operating policies and procedures

Qualifications

Education

• High School Diploma or equivalent required
• Advanced education in business or administrative training preferred

Experience

• 4-6 years experience in a progressively responsible administrative support role, preferably working with senior management required
• Familiarity with health care environment preferred

Knowledge, Skills and Abilities

• Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
• Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
• Ability to work under minimal supervision required
• Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
• Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
• Excellent verbal and written communication skills required

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