Personnel Assistant Norfolk Administrative Contract, Norfolk VA

The Personnel Assistant II position at Military Sealift Command (MSC) in Norfolk is responsible for performing a variety of administrative and clerical tasks to support the smooth and efficient operation of the office. This position requires a high level of attention to detail, exceptional organizational skills, and the ability to work in a fast-paced environment.

Our Personnel Assistant II position participates in the Ability One program; allowing individuals with significant disabilities to work in various positions within our Government Contracted positions.

Pay Rate: $20.94/hr plus $4.57/hr in Health and Welfare Fringe Benefits

Perks of the position:

• Weekday schedule (MondayFriday)
• FullTime (40 hours per week)
• Government recognized holidays off (as listed on the OPM website)
• PTO/Sick Leave
• Access to comprehensive benefits

Responsibilities:

1. Provide general administrative support by managing correspondence, maintaining files, and organizing documents.

2. Process complex personnel actions.

3. Answer phone calls, take messages, and direct calls to the appropriate staff members.

4. Prepare and maintain reports, spreadsheets, and databases to track and monitor various office activities with a short turnaround time.

5. Directs General Clerk II’s to ensure that appropriate steps are being taken to complete assigned tasks.

6. Procure and maintain office supplies and equipment, ensuring inventory levels are maintained.

7. Perform data entry tasks accurately and efficiently.

8. Provide excellent customer service by addressing inquiries and requests promptly and professionally

9. Collaborate with team members and other departments to ensure smooth workflow and efficient operations.

10. Adhere to established procedures, policies, and guidelines to maintain confidentiality and data security.

Requirements:

1. High school diploma is required; Bachelor’s degree preferred.

2. Proven experience working in an administrative, or clerical, role handling sensative personnel files (such as PII).

3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

4. Strong organizational and time management skills, with the ability to prioritize tasks effectively.

5. Excellent verbal and written communication skills.

6. Detail-oriented and possessing a high level of accuracy in regard to data entry and record-keeping.

7. Ability to multitask and work well under pressure in a deadline-driven environment.

8. Strong interpersonal skills and the ability to work collaboratively in a team-oriented setting.

9. Familiarity with military or government administrative processes and systems is preferred.

10. This position requires an Active Secret security clearance or the ability to pass a Government investigation to obtain a Secret clearance. Please note obtaining at minimum an Interim Secret Clearance is required before receiving a start date for this position.

The Personnel Assistant II supporting Military Sealift Command (MSC) will play a pivotal role in ensuring the smooth operation of the office, supporting staff members, and providing exceptional administrative support to MSC This position offers opportunities for growth and development within the organization.

About VersAbility Resources Inc

“VersAbility Resources — Serving People with Disabilities of All Ages — is a national nonprofit organization based in Hampton, Virginia, committed to empowering people with disabilities to live, work, and thrive as active members of our communities. Serving over 1,500 individuals and their families annually, VersAbility offers a comprehensive range of programs and services, including early childhood, residential, day support, workforce training, and diverse employment opportunities. VersAbility is committed to a drug-free workplace in line with the Drug-Free Workplace Act of 1988, ensuring a safe, productive environment. It also promotes equal opportunity for all, offering reasonable accommodations for individuals with disabilities to perform job duties. For assistance with applications, people can contact 757-896-6461.