Administrative Coordinator - Court Administrator's Office

The Administrative Coordinator provides high-level administrative support to a department manager, including coordination and assistance for programs, boards, or committees overseen by the Court Administrator’s Office. This role involves frequent interaction with internal staff across divisions as well as external stakeholders.

Work is performed under the general supervision of an administrative superior, with a significant degree of collaboration and independent judgment required in day-to-day activities. Responsibilities are primarily assistive in nature, focused on enhancing the effectiveness and capacity of professional and managerial staff, including attorneys.

Desired Skills and Experience

• High level of professionalism and confidentiality
• Exceptional administrative/ clerical skills
• Ability to keep accurate records, and to provide accurate information
• Teamwork, flexibility, and strong communication skills

This is a full-time, permanent opening in Montpelier, Vermont. The starting salary is $25.98 per hour. The Administrative Coordinator is a non-exempt Judicial Branch position equivalent to pay grade 22. The State of Vermont’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation.

Benefits

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low-cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

Minimum Requirements

• Bachelor's degree and two years’ experience providing complex administrative level support.

OR

• Associate's degree and four years’ experience providing complex administrative-level support.

Summary of Duties

• Plans and executes the administrative activities of a department or program.
• Installs and develops administrative procedures customized to the needs of the department and programs and groups supported.
• Reviews office operating procedures and policies, recommends improvements where appropriate.
• Performs office management, forms design and reproduction, process invoices, purchasing, and other duties as assigned.
• Prepares various statistical, financial and special reports.
• Where applicable, performs complex and professional tasks such as liaison with data processing staff, confidential investigations, licensing procedures and operations manuals, and others.
• Serves as point of contact for outside entities when interpreting and applying policies, rules and regulations of considerable complexity in a diplomatic way.
• Collaborates with division and department leadership on large-scale initiatives as needed.
• Responsible for all duties defined and other duties as assigned such as training other employees.
• The job entails the operation of various types of electronic equipment and new equipment may be introduced at any time.

Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. Job Code # 26018

The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably.