What are the responsibilities and job description for the Executive Administrative Assistant position at Vermillion Incorporated?
About The Role
The Executive Administrative Assistant serves as the face and voice of Vermillion, handling a variety of administrative, reception, and clerical tasks in support of multiple departments. This high-visibility role provides direct assistance to the President, as well as to HR, Accounting, and Customer Service, ensuring smooth day-to-day operations. Key responsibilities include managing phone and front desk reception, organizing mail, preparing materials, maintaining shared areas, and supporting internal communications and events. Your work will help keep our team connected, organized, and operating efficiently.
About You
You’re a reliable and professional multitasker with strong communication skills and a proactive attitude. You thrive in a front-facing role and enjoy being the go-to person for everything from greeting guests to supporting internal celebrations. You take pride in your organization, accuracy, and ability to juggle multiple priorities. Whether it’s coordinating office supplies, assisting with marketing materials, or managing data entry, you bring a positive presence and high level of attention to detail to every task. If you're ready to be an integral part of a collaborative and mission-focused team, we’d love to meet you!
About Us
Since 1965, Vermillion, Inc. has been a trusted designer and manufacturer of custom cables, wire harnesses, and interconnect solutions for the Military, Aerospace, and Commercial markets. With a reputation for excellence and innovation, we provide our employees with a small-company atmosphere and big-company benefits, including health/vision/dental insurance, FSA/HSA, PTO, tuition reimbursement, and a matching 401k. Our culture values collaboration, technical expertise, and the individual contributions that drive our success.
We are growing – grow with us!
Essential Job Duties And Responsibilities
https://www.vermillioninc.com/careers/
The Executive Administrative Assistant serves as the face and voice of Vermillion, handling a variety of administrative, reception, and clerical tasks in support of multiple departments. This high-visibility role provides direct assistance to the President, as well as to HR, Accounting, and Customer Service, ensuring smooth day-to-day operations. Key responsibilities include managing phone and front desk reception, organizing mail, preparing materials, maintaining shared areas, and supporting internal communications and events. Your work will help keep our team connected, organized, and operating efficiently.
About You
You’re a reliable and professional multitasker with strong communication skills and a proactive attitude. You thrive in a front-facing role and enjoy being the go-to person for everything from greeting guests to supporting internal celebrations. You take pride in your organization, accuracy, and ability to juggle multiple priorities. Whether it’s coordinating office supplies, assisting with marketing materials, or managing data entry, you bring a positive presence and high level of attention to detail to every task. If you're ready to be an integral part of a collaborative and mission-focused team, we’d love to meet you!
About Us
Since 1965, Vermillion, Inc. has been a trusted designer and manufacturer of custom cables, wire harnesses, and interconnect solutions for the Military, Aerospace, and Commercial markets. With a reputation for excellence and innovation, we provide our employees with a small-company atmosphere and big-company benefits, including health/vision/dental insurance, FSA/HSA, PTO, tuition reimbursement, and a matching 401k. Our culture values collaboration, technical expertise, and the individual contributions that drive our success.
We are growing – grow with us!
Essential Job Duties And Responsibilities
- Answer incoming phone calls promptly; assisting callers or redirecting to the appropriate destination
- Greet and assist visitors in a professional manner
- Act as a “gatekeeper” by answering general questions and ensuring that unsolicited calls/visitors are not forwarded
- Prepare outgoing mail for Post Office carrier; sort and distribute incoming mail
- Assist other departments as necessary
- Handle general administrative duties, including filing, copying, and data entry
- Ensure storage, supply areas, breakroom and public areas and clean and organized
- Prepare marketing materials for internal advertisements
- Perform assigned HR and Accounting tasks
- Lead and promote internal events, including employee celebrations and wellness committee events
- Perform other duties as assigned
- High School Diploma or GED required
- Maintain a professional appearance and a positive attitude with all interactions
- Strong interpersonal communication skills, both written and verbal
- Experience working with multi-line phones and working knowledge of office equipment
- Working knowledge of computers, including Microsoft Office applications (e.g. Word, Excel, PowerPoint)
- Ability to type at least 40 wpm and basic 10-key knowledge
- Ability to lead activities as assigned
- Attention to detail
- Ability to manage and complete multiple tasks
- Dependability and punctuality
- Self-motivation
https://www.vermillioninc.com/careers/