6312 - Project Coordinator / Project Manager

Description

Verista’s 500 experts team up with the world’s most recognizable brands in the life science industry to solve their business needs. The nature of our business is to empower growth and innovation within the scientific community and to help researchers, organizations, and companies solve some of the world’s most pressing healthcare challenges. Verista provides innovative solutions and services that empower informed decision-making and are the result of our significant investment in our people and our capabilities.

Our ability to grow is driven by world-class people who thrive in a team environment and share our mission to enable life sciences clients to improve lives. Our talented and dedicated professionals are committed to making an impact every day.

Company Culture Guidelines & Values:

• We empower and support our colleagues
• We commit to client success at every turn
• We have the courage to do the right thing
• We encourage an inclusive environment where our colleagues feel respected, engaged, and challenged.
• We constantly acquire new skills and learn from our experiences to enhance our collective expertise
  
  

Overview:

We are seeking a highly organized and detail-oriented Project Coordinator to support capital expenditure (CapEx) projects within a facilities and engineering environment. This individual will play a critical role in project controls, financial coordination, and procurement activities, ensuring projects are executed efficiently, compliantly, and in alignment with organizational standards.

The ideal candidate will bring strong experience in project coordination, financial tracking, and cross-functional collaboration, with the ability to manage multiple priorities in a fast-paced, regulated setting.

Project Coordinator Responsibilities:

• Support project controls processes, procedures, and systems for capital projects
• Track and manage project documentation, schedules, and reporting deliverables
• Prepare and present requisition and project status updates to key stakeholders
• Identify risks, issues, and opportunities for process improvement within project workflows
• Process purchase requisitions and change orders in alignment with project timelines
• Perform financial cross-checks on all requisitions to ensure accuracy and compliance with CPC and internal standards
• Self-author contracts associated with requisitions and change orders
• Monitor purchase orders, proactively identifying discrepancies, delays, or risks
• Maintain and communicate Facilities Notices across project teams
• Manage and update the Fire System Scheduler, ensuring accuracy and visibility
• Coordinate with Facilities, Engineering, and Project teams to ensure alignment of activities
• Ensure all project activities comply with internal controls, regulatory requirements, and industry standards (e.g., cGMP where applicable)
• Support audit readiness and documentation accuracy across project records
• Actively participate in and support the CPC (Capital Project Controls) team
• Collaborate cross-functionally with Engineering, Facilities, Finance, Procurement, and external vendors
  
  

Requirements:

• Bachelor’s degree in Business, Engineering, Construction Management, or related field preferred
• 2–5 years of experience in project coordination, project controls, or capital projects support
• Experience with purchase requisitions, purchase orders, and financial tracking/reporting
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with ERP systems is a plus
• Familiarity with regulated environments (pharmaceutical, biotech, or manufacturing) is preferred
• Onsite job requirement in Novato, CA on a hybrid basis
  
  

For US geography, the salary range for this position is shown below. The actual salary is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practice. Therefore, in some circumstances, the actual salary could fall outside of this expected range. This salary range is subject to change and may be modified in the future.*Verista is an equal opportunity employer.

National (US) Range: $65,000 USD - $104,439 USD

Benefits

Why Choose Verista?

• High growth potential and fast-paced organization with a people-focused culture
• Competitive pay plus performance-based incentive programs
• Company-paid Life, Short-Term, and Long-Term Disability Insurance.
• Medical, Dental & Vision insurances
• FSA, DCARE, Commuter Benefits
• Supplemental Life, Hospital, Critical Illness and Legal Insurance
• Health Savings Account
• 401(k) Retirement Plan (Employer Matching benefit)
• Paid Time Off (Rollover Option) and Holidays
• As Needed Sick Time
• Tuition Reimbursement
• Team Social Activities (We have fun!)
• Employee Recognition
• Employee Referral Program
• Paid Parental Leave and Bereavement
  
  

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For more information about our company, please visit us at Verista.com