Accounts Receivable Billing Coordinator

Job Title: Accounts Receivable Billing Coordinator

Location: Long Island City, NY

Position Type: Full-time, Direct hire

Salary Range: $60-62,000 (negotiable based on experience)

Position Overview

Verigent's client is seeking a detail-oriented and organized Accounts Receivable Billing Coordinator to join their growing accounting team. This direct-hire opportunity is ideal for an accounting professional with experience in construction or project-based billing who thrives in a fast-paced environment. The ideal candidate will have a strong understanding of Accounts Receivable processes, billing accuracy, customer service, and construction billing practices including Time & Material (T&M), AIA, and Joint Venture (JV) billing.

Responsibilities:

• Review and process job data, billing worksheets, and supporting documentation submitted by Project Managers for accuracy and completeness.
• Prepare, process, and enter customer invoices, billing transactions, and adjustments into Emque proprietary accounting software.
• Manage construction billing activities including: Time & Material (T&M) Billing, AIA Progress Billing, and Joint Venture (JV) Billing.
• Reconcile requisition statement balances and resolve discrepancies to ensure accurate billing.
• Coordinate with Project Managers to resolve billing issues and obtain required documentation.
• Respond professionally and promptly to customer billing inquiries and internal requests.
• Process and maintain customer documentation including insurance certificates, lien waivers, tax exempt certificates, and W-9 forms.
• Monitor outstanding billing items to ensure timely invoicing and payment.
• Maintain accurate customer records and organized billing documentation.
• Provide exceptional customer service while building strong working relationships with internal teams and external clients.
• Support the accounting department with additional Accounts Receivable functions and special projects as needed.
• Perform assigned duties independently while maintaining a high level of accuracy and attention to detail.

Qualifications

• 2 years of Accounts Receivable and billing experience, preferably in the construction, contracting, or project-based industry.
• Experience with T&M Billing, AIA Billing, and Joint Venture (JV) Billing is required.
• Strong understanding of Accounts Receivable principles and billing reconciliation.
• Experience working with accounting software; experience with Emque is a plus.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• High level of professionalism, accuracy, and attention to detail.
• Ability to work independently with minimal supervision.