Administrative Assistant

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose: 

To provide clerical and organizational support to ensure the efficient operation of the Toms River office.

Primary Duties/Responsibilities: 

• Data entry, generate reports from company systems.
• Responsible for handling incoming and outgoing correspondence both internally and externally.
• Prepares reports and gathers, compiles and records data; calculates statistical and other information, as required.
• Responsible for addressing customer inquiries and completing related documentation and/or system updates.
• Opens, separates, and distributes incoming departmental mail.
• Performs time entry in time management system.
• Processes invoices for relevant business units.
• Initiates and maintains internal and external filing systems, as directed.
• Responsible for scheduling appointments and arranging meetings as required.
• Maintains professional interactions with internal and external customers and/or departments.
• Performs other similar or less skilled work, as assigned.
• Works closely with union staff.
• Coordinates company activities.
• Purchases office supplies and equipment.

Work Environment:

• Fast-paced and requires a mix of sitting at a desk and moving around the office, with a focus on computer-based tasks and communication.
• Key aspects include a mix of standard office equipment and interaction with many different departments.

Qualifications

Education/Experience/Background: 

• High School Diploma/GED is required.
• Required 2 years of experience in similar role.

Knowledge/Skills/Abilities: 

• Operates company systems, devices and software applications (Google OfficeSuite).
• Must possess good verbal and written communication skills.
• Strong problem solving skills and ability to independently follow through on tasks and projects.

Physical Requirements:

• Must be able to lift up to 30 pounds.

Additional Information

Pay Range: $24.00 to 28.00 per hour

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

Sick leave –  56 hours; Observed Holidays – 11 days; Vacation – 15 days

Eligible for up to 3.5% Annual Performance Bonus

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.