Startup Office Manager / Accountant

Company Description

VentureOps specializes in building robust operational systems for tech startups, enabling them to scale efficiently and achieve successful exits. Drawing from decades of experience, the company has supported many startups through proven systems, trusted partnerships, and streamlined operational strategies. VentureOps provides startup expertise in areas such as accounting, HR, legal, and risk management, helping startups avoid costly mistakes and focus on growth. With services including Startup Operations Manager (SOM) placement, training, and consulting, VentureOps empowers companies to optimize resources, extend runways, and prepare for acquisitions or IPOs.

Role Description

Seeking a highly experienced, proactive Startup Office Manager/Accountant to support a new team and collaborate closely with the founders. This is a mission-critical role for a fast-growing AI startup preparing for rapid scale.

We are looking for someone who thrives in ambiguity, anticipates needs before they arise, and can hit the ground running in a dynamic startup environment.

Role Overview

The Startup Office Manager/Accountant will serve as a strategic partner to the founding Executives, ensuring operational efficiency, executive focus, and seamless coordination across leadership. This role goes beyond general office support, and it requires business acumen, discretion, attention-to-detail, multi-tasking, strong execution capability.

Key Responsibilities: Executive Support & Accounting

• Partner with Finance on expense tracking and invoice processing
• Accounting transactions using QuickBooks Online (QBO)
• Coordinate internal and external meetings across investors, customers, and partners
• Serve as a gatekeeper while maintaining strong relationship management
• Support HR operations (offer letters coordination, documentation tracking, benefits liaison)

Startup Office Management (SOM)

• Support day-to-day startup operations across this new company and assist with culture creation
• Build and maintain operational systems, trackers, and documentation
• Assist with vendor management (office, catering, IT, facilities, etc.)
• Coordinate onboarding logistics for new hires; manage benefits and payroll
• Manage office operations, supplies, workspace readiness, and team experience
• Develop lightweight but scalable processes appropriate for early-stage growth
• Serve as point of contact for facilities, telecom, and office vendors

Board & Investor Services Support

• Coordinate Board of Directors meetings (scheduling, logistics, catering, AV setup)
• Compile and distribute board decks and pre-read materials. Track board follow-ups and action items
• Support investor communications logistics
• Maintain confidentiality of highly sensitive materials

Event Planning & Sales Kickoff

• Coordinate venue logistics, catering, materials, travel, and vendor contracts
• Manage run-of-show documentation for internal and external major events
• Support leadership offsites and team events

Confidential & High-Trust Responsibilities

• Handle sensitive business and personnel matters with discretion
• Interface with investors, board members, and external stakeholders
• Support executive decision-making through research and data organization

Ideal Candidate Profile

• 7 years supporting C-level executives, preferably in tech startups
• Experience in early-stage or high-growth environments (Seed to Series B preferred)
• Demonstrated ability to operate independently with minimal oversight
• Exceptional organizational and prioritization skills
• Strong business judgment and executive presence
• High emotional intelligence and communication skills
• Comfortable with ambiguity, rapid change, and fast execution cycles
• Advanced proficiency in Google Workspace, Slack, Notion, CRM tools, and presentation software
• Experience supporting Sales Kickoffs, Board Meetings, or Fundraising cycles strongly preferred

Personal Attributes

• Calm under pressure
• Highly responsive and detail-oriented
• Resourceful and solutions-driven
• Professional, polished, and trustworthy
• Thrives in fast-paced startup culture

Compensation

Contract: $50 per Hour

Starting with 20-30 Hours per Week

Location

San Francisco Bay Area - Palo Alto, CA

Please email resumes: careers@ventureops.ai

Why This Role Matters

This role is pivotal to enabling the founding team to focus on scaling the startup's AI innovation and go-to-market strategy. The right candidate will act as a force multiplier for leadership.

We look forward to hearing from you.

Thank you,

VentureOps.ai