Director of Facilities - Miami, FL

Summary

Position Summary

The Director of Facilities Maintenance is a strategic leadership role responsible for overseeing all aspects of facility maintenance, repair, and operational efficiency across the organization's properties. This position ensures the safety, functionality, and optimal condition of buildings, grounds, and related infrastructure, contributing to a positive and productive environment for occupants and stakeholders. The Director develops and implements proactive maintenance programs, manages budgets effectively, leads a team of maintenance professionals, and collaborates with other departments to achieve organizational goals.

Essential Duties And Responsibilities

• Strategic Planning and Leadership: Develop and execute a comprehensive facilities maintenance strategy aligned with organizational objectives. Provide strong leadership and direction to the maintenance team, fostering a culture of accountability, collaboration, and continuous improvement.
• Maintenance Program Development and Implementation: Design, implement, and manage preventative, predictive, and reactive maintenance programs to ensure the reliable operation of all building systems (e.g., HVAC, electrical, plumbing, mechanical), equipment, and infrastructure.
• Budget Management and Financial Oversight: Develop and manage the annual maintenance budget, ensuring cost-effectiveness and efficient allocation of resources. Monitor expenditures, analyze variances, and implement cost-saving measures where possible.
• Team Management and Development: Recruit, train, supervise, and evaluate maintenance staff, including technicians, supervisors, and contractors. Foster professional development and ensure adherence to safety protocols and company policies.
• Vendor and Contractor Management: Select, negotiate with, and oversee external vendors and contractors for specialized maintenance services, ensuring quality workmanship, adherence to contracts, and cost-effectiveness.
• Compliance and Safety: Ensure all maintenance activities comply with relevant local, state, and federal regulations, building codes, safety standards, and environmental requirements. Implement and enforce safety procedures to maintain a safe working environment.
• Project Management: Oversee maintenance-related projects, including renovations, upgrades, and installations, ensuring projects are completed on time, within budget, and to the required specifications.
• Emergency Response and Preparedness: Develop and implement emergency response plans for facility-related issues, such as power outages, equipment failures, and natural disasters. Coordinate with relevant teams to ensure business continuity.
• Building Systems Management: Maintain a thorough understanding of all building systems and equipment, ensuring their efficient and reliable operation. Implement energy management strategies to optimize resource consumption.
• Communication and Collaboration: Effectively communicate with internal stakeholders, including senior management, department heads, and building occupants, regarding maintenance activities, project updates, and facility-related issues. Collaborate with other departments (e.g., operations, finance, IT) to ensure seamless operations.
• Record Keeping and Reporting: Maintain accurate records of maintenance activities, inspections, repairs, and equipment inventory. Prepare regular reports on facility condition, maintenance performance, and budget status.
• Continuous Improvement: Identify opportunities for process improvement, implement best practices in facilities maintenance, and stay abreast of industry trends and technological advancements.
  
  

Knowledge, Skills And Abilities

• Strong knowledge of building systems, codes, and regulations.
• Excellent leadership, communication, interpersonal, and problem-solving skills.
• Ability to inspect facilities, lift objects, etc.
  
  

Education & Experience

• Bachelor's degree in Facilities Management, Engineering (Mechanical, Electrical, or related field), or a relevant technical discipline. Equivalent experience may be considered.
• 10 years of progressive experience in facilities maintenance management, with at least 10 years in a director-level role.
• Proven experience in developing and implementing comprehensive maintenance programs.
• Demonstrated experience in budget management and financial oversight.
• Proficiency in using Computerized Maintenance Management Systems (CMMS) and other relevant software. 1
• Preferred Certifications: Certified Facilities Manager