HIRING! Executive Assistant (Independent Contractor) - Upstate, SC

Position Overview

We are seeking a highly organized, proactive Executive Assistant to provide direct support to the Owner of Anau. This is not a traditional administrative role—this position functions as a strategic partner and “right hand,” ensuring priorities are managed, details are handled, and nothing falls through the cracks.

The ideal candidate is sharp, resourceful, and thrives on creating structure in a fast-paced environment. This role requires a high level of ownership, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

Calendar & Scheduling Management

· Manage and optimize the Owner’s calendar, including scheduling meetings, appointments, and priorities

· Ensure time is allocated effectively and aligned with business priorities

· Coordinate and confirm all meetings, including logistics and preparation

Email & Communication Management

· Organize and manage the Owner’s inbox, including prioritizing, flagging, and drafting responses

· Ensure timely communication and follow-up on key items

Travel Coordination

· Arrange and manage all travel logistics, including flights, accommodations, and itineraries

· Ensure seamless travel experiences with clear, organized plans

Meeting Preparation & Follow-Through

· Gather documents, materials, and information needed for meetings

· Ensure the Owner is fully prepared in advance

· Track action items and follow-ups after meetings

Task & Priority Management

· Maintain and manage an active to-do list for the Owner

· Track requests, deadlines, and priorities to keep work moving forward

· Provide reminders and accountability to ensure completion

Operational Support

· Assist with projects, coordination, and general operational needs

· Act as a liaison between the Owner and internal/external contacts when needed

Qualifications

· Minimum of 10 years of experience in an Executive Assistant, Chief of Staff, or similar high-level support role

· Exceptional organizational and time management skills

· Strong written and verbal communication skills

· Ability to anticipate needs and operate independently with minimal direction

· High level of discretion, professionalism, and judgment

· Tech-savvy with experience using email, calendar, and productivity tools

· Strong attention to detail with a commitment to accuracy and follow-through

· Growth mindset with a willingness to learn and adapt

Work Style & Expectations

· 100% remote with flexibility in scheduling

· Must be available to provide in-person support when needed and with short notice

· Flexible hours based on business demands

· This role requires responsiveness, adaptability, and a high level of accountability

What Success Looks Like

· The Owner’s schedule is organized, optimized, and runs smoothly

· Emails, tasks, and priorities are managed proactively

· Meetings are well-prepared and productive

· Deadlines and follow-ups are consistently met

· The Owner is able to focus on strategic priorities without being pulled into day-to-day logistics

Who Will Thrive in This Role

· A highly organized, detail-oriented professional who enjoys bringing structure to complexity

· Someone who takes initiative and doesn’t wait to be told what to do

· A calm, steady presence who can manage multiple priorities without becoming overwhelmed

· A trusted partner who takes pride in being the person behind the scenes making everything work