Human resources coordinator

Join Our Team in Beautiful Downtown La Crosse, WI!

Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. Our team of 35 talented professionals thrives in a culture built on creativity, collaboration and kindness.

Job Summary

The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator

responsible for executing core HR processes while supporting the broader people, culture and operations needs of

the agency. This role ensures a smooth team member experience—from recruiting through offboarding—while

maintaining compliance, consistency and care across internal Vendi systems and programs.

This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd

of processes already in place.

Key accountabilities

Recruitment & hiring support

• Set up and manage job listings across hiring platforms
• Review applicant resumes and conduct first-round interviews
• Coordinate interview logistics and candidate communications
• Support Vendi Launch intern recruitment and program
  
  

Team member onboarding, offboarding & compliance

• Execute end-to-end onboarding for new team members, including:
• Walking through Vendi handbook
• Presenting payroll and benefits forms
• Coordinating equipment, systems and workspace setup
• Giving office tours and facilitating team introductions
• Submitting required information to state reporting systems
• Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
• Coordinating new team member buddy program
• Co-facilitate new team member orientation with hiring manager and ensure professional and consistent onboarding experience
• Process team member changes (promotions, title updates, approver changes) in coordination with payroll
• Execute offboarding paperwork and manage offboarding procedures
• Conduct exit interviews and maintain exit interview logs
• Maintain strict confidentiality and accurate team member records
  

People, culture & operations support

• Serve as a team member resource for onboarding questions and 30-day check-ins
• Maintain and update the team member handbook and internal HR processes
• Support professional development initiatives, licensing and training administration
• Manage tuition reimbursement program and ensure compliance with Section 127 requirements
• Lead or support benefits coordination processes
• Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
• Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
• Coordinate internal programming such as Red Talks and guest speakers
• Support facilities, office management and internal ordering, including Vendi merch catalog
• Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
• Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
• Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
• Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
• Collaborate with CEO on benefit enrollment, timelines and communication
  
  

Qualifications & Attributes

• 1 years of experience in human resources, operations or a related internship
• Bachelor’s degree in human resources or related field preferred
• Experience in media, marketing, advertising or creative environments is a plus
• Strong written and verbal communication skills
• Exceptional organization, follow-through and attention to detail
• Proficiency with Microsoft Office (Outlook, Excel required)
• Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus
• High level of discretion, professionalism and trustworthiness
  
  

What success looks like

• Hiring, onboarding and offboarding processes run smoothly and consistently
• Team members feel supported, informed and welcomed throughout their lifecycle
• HR systems, benefits and records are accurate, compliant and well-maintained
• People and culture initiatives are executed with care and reliability
• Existing processes are stewarded thoughtfully, with new ideas and improvements pursued regularly
  
  

Professional attributes

• Kindness. Treat others with respect, empathy and understanding, especially during stressful or challenging moments.
• Creative. Develops and applies innovative yet practical ideas and approaches.
• Collaborative. Works collaboratively with other team members toward reaching common goals. Respects ideas and opinions of others.
• Curiosity. A critical thinker who digs in to solve problems. Loves to learn new things.
• Initiative. Seeks new challenges and responsibilities. A self-starter who anticipates needs and is persistent in overcoming obstacles.
• Integrity. Demonstrates unwavering honesty and transparency.
• Respect for diversity, equity, inclusion and belonging. Treats team members, partners and clients with respect, regardless of gender, race/ethnicity, culture, religious affiliation, ability or sexual orientation. Promotes a fair and inclusive professional work environment.
• Professional. Respects the ideas, expertise, talents and feelings of others. Is positive, courteous and punctual.
• Reliable. Can be counted on to be responsive and follow through on assignments and client requests in a timely manner.
• Judgment. Consults with others in dealing with difficult situations. Consider alternatives and consequences before making a decision. Recognizes errors and works to correct them.
  
  

Vendi is an equal opportunity employer, committed to the hiring, advancement and fair treatment of individuals without regard to race, color, religion, sex, sexual orientation and gender identity, age, national origin, ethnicity, disability or veteran status, or any other protected status designated by federal, state or local law.

We offer a competitive salary, annual profit-sharing bonus, unlimited PTO, remote work options, flex summer hours and great health, disability and retirement benefits.

We will be accepting applications until April 17 or until filled.