What are the responsibilities and job description for the People Experience Manager position at Vendelux?
Vendelux is transforming how companies discover, evaluate, and maximize the impact of events.
Event marketers are the driving force behind pipeline and brand — yet events remain one of the least optimized and most opaque marketing channels. Vendelux changes that. We provide the system of record for event marketing, giving teams the data and insights they need to make smarter, more strategic decisions.
Our AI-powered platform delivers proprietary insights across 250,000 events, helping high-growth companies identify where their ideal customers will be, maximize ROI, and turn events into a scalable growth channel. Customers often describe Vendelux as an event marketer’s dream. A key part of this is our growing network of event organizer partnerships — where organizers share first-party attendee and sponsorship data, and in return gain access to valuable market insights.
In addition, Vendelux Meetings helps customers turn event insights into action — using AI to identify high-value attendees and automatically book 1:1 meetings with the right prospects at conferences. This allows teams to maximize pipeline generation and make every event materially more impactful.
Founded in 2021, Vendelux is a Series A SaaS company backed by leading investors including FirstMark, with a recent $14M round. Our team brings experience from companies like Bain, ZoomInfo, Shutterstock, Compass, Forter, Airbnb, and more.
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We’re looking for a highly organized, People Experience Manager to be the operational backbone of our NYC headquarters. You'll own everything that makes our office run — from onboarding new hires and coordinating interviews to managing vendors, planning company events, and supporting our Talent and People Ops team. This is a high-ownership, high-visibility role that touches every part of the business. The ideal candidate has startup experience, thrives in a fast-moving environment, and takes pride in building a workplace where people love to come in. If you're someone who notices what's broken before anyone else does and quietly fixes it — this role was built for you.
This role will be onsite 5 days a week in our NYC office headquarters.
What You'll Do
Office Operations & Facilities
Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non-traditional backgrounds.
Vendelux is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Event marketers are the driving force behind pipeline and brand — yet events remain one of the least optimized and most opaque marketing channels. Vendelux changes that. We provide the system of record for event marketing, giving teams the data and insights they need to make smarter, more strategic decisions.
Our AI-powered platform delivers proprietary insights across 250,000 events, helping high-growth companies identify where their ideal customers will be, maximize ROI, and turn events into a scalable growth channel. Customers often describe Vendelux as an event marketer’s dream. A key part of this is our growing network of event organizer partnerships — where organizers share first-party attendee and sponsorship data, and in return gain access to valuable market insights.
In addition, Vendelux Meetings helps customers turn event insights into action — using AI to identify high-value attendees and automatically book 1:1 meetings with the right prospects at conferences. This allows teams to maximize pipeline generation and make every event materially more impactful.
Founded in 2021, Vendelux is a Series A SaaS company backed by leading investors including FirstMark, with a recent $14M round. Our team brings experience from companies like Bain, ZoomInfo, Shutterstock, Compass, Forter, Airbnb, and more.
________________
We’re looking for a highly organized, People Experience Manager to be the operational backbone of our NYC headquarters. You'll own everything that makes our office run — from onboarding new hires and coordinating interviews to managing vendors, planning company events, and supporting our Talent and People Ops team. This is a high-ownership, high-visibility role that touches every part of the business. The ideal candidate has startup experience, thrives in a fast-moving environment, and takes pride in building a workplace where people love to come in. If you're someone who notices what's broken before anyone else does and quietly fixes it — this role was built for you.
This role will be onsite 5 days a week in our NYC office headquarters.
What You'll Do
Office Operations & Facilities
- Oversee all office workplace operations and ensure a productive, welcoming workplace environment for a fast-growing team
- Manage office facilities including maintenance requests, space planning, and day-to-day liaison with building management
- Own vendor relationships and contracts — negotiate terms, manage renewals, and ensure service quality across facilities, supplies, and office services
- Manage an annual facilities and events budget, optimizing services and identifying cost-saving opportunities
- Lead the onboarding experience for, ensuring day-one readiness across equipment, desk setup, system access, and orientation schedules
- Support People Operations initiatives including reference checks employment verifications, employee recognition programs, and internal communications
- Partner with HR leadership to manage engagement surveys — driving participation and implementing initiatives that address key employee feedback
- Assist with policy documentation and people programs in partnership with the HR team
- Coordinate onsite interviews — scheduling, logistics, candidate experience, and debrief setup
- Support reference checks and sourcing coordination as needed
- Serve as a reliable point of contact for candidates and interviewers throughout the process
- Plan and execute company events — offsites, team celebrations, all-hands, and culture moments — from concept through execution
- Own the end-to-end logistics for internal events, ensuring a high-quality experience for the team
- Track and manage the office budget, process invoices, and identify cost-saving opportunities
- Serve as the go-to resource for team members on all office-related needs and questions
- 3–5 years of office management or operations experience in a startup or high-growth environment
- Proven ability to juggle competing priorities with a calm, solutions-first mindset
- Experience managing vendors, leases, or facilities contracts
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Comfortable working autonomously and taking full ownership of your domain
- Experience supporting HR or People Ops functions
- Recruiting coordination or onsite interview management experience
- Event planning or coordination background
- Familiarity with tools like Claude, Notion, Slack, Google Workspace, or similar
- Exposure to budget tracking or basic finance processes
- Competitive base salary and bonus
- Healthcare covering medical, dental and vision
- Work from our NYC HQ
- Unlimited PTO plus two company-wide shutdowns during the July 4th week and the Christmas – New Years week
Not all candidates will check all of the requirements listed above and that’s ok! We are open to great people from non-traditional backgrounds.
Vendelux is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.