Office Coordinator

Denver, CO
Part Time (10-20 hours/week)
5 days per week, hours each day are flexible
Hybrid - In office expectations 1-3 days per week

Step into a fast-growing, dynamic company where your role is vital and one that values collaboration, creativity, and fun as much as performance and precision. You’ll have the chance to support an energetic team, keep our headquarters running seamlessly, and contribute to a culture built on innovation, trust, and teamwork.

We are seeking an excited, detail-oriented, proactive, and resourceful Office Coordinator to support our day-to-day operations and keep our office running smoothly. The ideal candidate thrives in a lively environment, enjoys wearing multiple hats, and takes pride in creating an efficient, welcoming workspace for both in-office and remote team members.

Beyond operations, this role is for a culture champion. You would bring our values to life by assisting in the design and delivery of various in-person and virtual events geared towards the VeilSun team. Including team-building sessions, volunteer days, and much more!

In addition to office operations, this role will support our culture programs by assisting our Leaders with planning and logistics for office parties, team-building events, and milestone celebrations. You’ll handle the in-person details so every event runs smoothly.

This role is key to maintaining the heart of our Denver headquarters, ensuring our space is functional, organized, and stocked, while also supporting internal operations like events, travel, and administrative projects. 

• Oversee daily office operations, ensuring a clean and organized workspace
• Manage vendor relationships for building and grounds maintenance (IT, cleaners, landscaping, snow removal, HVAC, plumbing, fire safety, etc.)
• Coordinate interior and exterior upkeep, including painting, cleaning, and seasonal maintenance
• Perform light daily upkeep (tidying, sanitizing, dishwashing, trash, watering plants, etc.)
• Pick up and process office mail weekly, ensuring items are distributed, scanned, or forwarded as needed
• Maintain utilities and office systems, including Xcel Energy, Denver Water, Garbage, CenturyLink, and security systems
• Manage Wi-Fi, door keypads, etc.
• Ensure the office is always prepared for internal events and on-site client visits

• Maintain and track office supply inventory, ensuring the office is always well-stocked
• Replenish snacks, beverages, and paper products regularly
• Coordinate with the Accounting team to manage purchase orders and vendor invoices related to supplies and utilities

• Coordinate travel arrangements for team members - researching, booking, and tracking flights
• Manage shipping and receiving for remote and local staff
• Assist with logistics for internal events, client meetings, and team celebrations
• Provide general administrative support as needed.

• 2 years of experience in office administration, coordination, or operations support
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and time management
• Comfortable managing multiple priorities in a fast-paced, collaborative environment
• Ability to work independently and on-site up to three days per week
• Must have reliable transportation for picking up mail and running other errands
• Must live within roughly 10 miles of the office
• Must be able to bend, lift, and move up to 25 pounds as needed to support office operations and event setup

If you’re an organized multitasker who loves keeping things running smoothly and supporting great people, we want to hear from you!