What are the responsibilities and job description for the Receptionist position at vegaamericasinternalapplications?
What you'll do:
- Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel or departments.
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about the organization and provides callers with addresses, directions, and other information.
- Scan the Bill of Materials from daily shipments and add documents under the supplements tab in TopVis.
- Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel.
- Monitors visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable).
- Sorts incoming mail and prepares outgoing mail each day.
- Sort and mail invoices that are printed.
- Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly
- Facilitate ordering of off-site storage box retrieval, route to the appropriate contact
- Creates and prints documents when necessary.
- Supports Sales as needed including booking hotels, flights, and transportation. New hires and current sales staff are included.
- Works with and schedules VEGA Driver as well as assist with managing VEGA fleet vehicles for use in Mason.
- Performs other duties as needed.
What you'll need:
- High School Diploma or general education degree (GED)
- AND one to three months related experience and/or training,
- OR equivalent combination of education and experience.