Accounts Payable (AP) Specialist

About The Opportunity

Vector Talent Solutions is seeking a detail-oriented Accounts Payable Specialist to support one of our customers, a highly respected contractor delivering critical electrical and infrastructure projects nationwide. This role is essential to the accuracy and integrity of financial operations and supports high-volume, project-based accounting functions. The ideal candidate demonstrates strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Position Overview

The Accounts Payable Specialist supports the customer’s accounting and administrative teams by processing, auditing, and managing vendor invoices and expense documentation. This position plays a key role in ensuring accurate, timely payments and proper financial controls across multiple departments and projects.

Key Responsibilities

• Ensure proper coding and accurate entry of vendor invoices into a large ERP system.
• Coordinate with internal departments regarding invoice coding, approvals, and processing requirements.
• Maintain vendor files, including new vendor setup and assisting with conversion to electronic payment methods.
• Research outstanding invoices and reconcile vendor statements.
• Process and review expense reports for assigned field personnel, ensuring receipts are attached, expenses are coded correctly, and submissions meet deadlines.
• Monitor and route incoming invoices through mail and shared accounts payable inboxes.
• Provide supporting documentation for internal and external audits as required.
• Respond to vendor and employee inquiries regarding invoices, charges, and payment status.
• Collaborate with internal teams to resolve invoice discrepancies and payment issues.
• Support month-end close activities and special accounting projects as needed.
• Perform additional administrative and accounting-related duties as assigned.
  
  

Minimum Qualifications

• Strong attention to detail with a high level of accuracy.
• Comfort working with numbers, financial data, and invoice-driven processes.
• Ability to communicate effectively across departments in a fast-paced environment.
• Strong problem-solving skills with the ability to prioritize tasks and meet deadlines.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience working within a large ERP system preferred.
• Ability to work independently and collaboratively as part of a team.
• Willingness to work overtime during month-end close or special projects when required.
  
  

Preferred Qualifications

• Degree in Accounting, Finance, Business Administration, or a related field, or equivalent professional experience.
• Experience supporting construction, infrastructure, or project-based organizations.
• Familiarity with enterprise accounting systems, including JD Edwards, is beneficial.
  
  

Provided Benefits (Through The Customer)

• Medical, dental, and vision insurance.
• Retirement savings plan with company-sponsored options.
• Paid time off and paid holidays.
• Life and disability insurance offerings.
• Employee assistance programs and wellness resources.
• Additional voluntary benefits based on employee choice.
  
  

Why Work Through Vector Talent Solutions

• Opportunity to support a highly regarded contractor serving critical infrastructure needs nationwide.
• Professional and transparent communication throughout the recruiting process.
• Guidance and advocacy from an experienced recruiting team.
• Direct placement with a company known for stability, safety, and long-term career opportunities.
  
  

Pay range

• Based on experience