What are the responsibilities and job description for the Front Desk Receptionist / Administrative Assistant position at VDart, Inc.?
We are looking for a professional and friendly Front Desk Receptionist to manage daily reception operations and provide administrative support. This role requires strong communication skills, organization, and comfort with modern tools, including AI-powered solutions.
Key Responsibilities
- Professionally welcome and assist visitors, clients, and employees
- Manage incoming calls, direct inquiries, and maintain accurate communication records
- Ensure the reception area is consistently organized and presentable
- Coordinate mail, courier services, and deliveries
- Schedule meetings, conference rooms, and travel arrangements
- Perform administrative support tasks including data entry, documentation, and filing
- Leverage AI-enabled tools and office technologies to enhance productivity
- Provide flexible support across departments and adapt to evolving priorities
Qualifications
- High School Diploma or equivalent
- Minimum 1 year of experience in a front desk, receptionist, or administrative role
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
- Familiarity with AI tools and willingness to adopt new technologies
- Strong organizational skills, attention to detail, and ability to multitask
- Professional presence and a customer-focused approach